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  • Posted: Jan 24, 2022
    Deadline: Feb 10, 2022
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  • Alfred & Victoria Associates is one of Nigeria’s leading ICT solution based company. Our company offers a wide range of services which are in high demand of today’s emerging market.
    Read more about this company

     

    Admin and Facility Lead

    Location: Victoria Island, Lagos
    Employment Type: Full-time
    Department: Corporate Services

    Job Summary

    • To be responsible for the day-to-day administration and management of facilities, to include general administration and maintenance of head office and other offices.
    • Responsible for contracting and arranging maintenance and repair services as well as facilitating and coordinating repairs, processing of invoices for outside locations and safety requirements.
    • Assist in managing supplies of furniture and equipment.

    Organisational Relationships

    • Reports to: GM HR & Admin
    • Direct Reports: Corporate Service
    • Internal Relationships: Stake Holders and Staff
    • External Relationship: Vendors and Suppliers.

    Key Role and Responsibilities

    • To investigate and respond promptly to any reports of faults, breakdowns to office equipment and oversee work done.
    • To arrange for general maintenance of office equipment, fixtures and fittings as necessary.
    • To assist the HGIS in managing and monitoring the effectiveness of service level agreements.
    • To arrange for servicing and maintenance of vehicles (e. g pooled, attached and status cars) and ensure it complies to requirements.
    • To inspect head office and other locations to determine need for repairs or renovations.
    • To process approvals for vehicle purchases, statutory registrations and fees for vehicles, payment of rent and service charge and other government agencies bills for Head office and expatriate apartments.
    • Maintenance/ Repairs of vehicles and maintenance of vehicle records.
    • Processing vendor payments for purchases and maintenance.
    • To inspect vehicles and supervise drivers.
    • To ensure documentation, listing and proper update of the organization’s inventory.
    • Office building maintenance and control of access.
    • To attend to other matters as may be assigned.

    Key Performance Indicator

    • Level of professionalism, objectivity and independence in the discharge of duties.
    • Reactive vs preventive maintenance.
    • Turnaround time in addressing issues.
    • Optimal functioning of office equipment.
    • Enquiries taken and managed in a proficient and timely way.
    • All relevant statutory registration documentation (cars, delivery bikes, etc.) checked for accuracy and validity.
    • Service quality and cost efficiency.
    • Reorder level in line with policy.

    Job Specification
    Academic Qualification:

    • Bachelor's Degree in Business Administration or related programs.
    • Master's Degree will be an added advantage.

    Professional Qualification:

    • Membership with relevant professional bodies.

    Experience:

    • At least 2 years cognate experience.
    • Project management knowledge.

    Skills & Competencies:
    The competence proficiency levels required for the position are defined using the following key terms:

    • Analytical Skill
    • Leadership Skill
    • Project Management Skill
    • Communication Skill
    • Credibility Skill
    • Adaptability Skill
    • Teamwork Skill.

    Salary
    Very Attractive.

    Method of Application

    Interested and qualified candidates should send their CV to: recruitment@alfred-victoria.com using the Job Title as the subject of the email.

    Note: Any application received after the closing date will be automatically rejected.

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