Admin and Facility Lead at Alfred & Victoria Associates

Location: Victoria Island, Lagos
Employment Type: Full-time
Department: Corporate Services

Job Summary

• To be responsible for the day-to-day administration and management of facilities, to include general administration and maintenance of head office and other offices.
• Responsible for contracting and arranging maintenance and repair services as well as facilitating and coordinating repairs, processing of invoices for outside locations and safety requirements.
• Assist in managing supplies of furniture and equipment.

Organisational Relationships

• Reports to: GM HR & Admin
• Direct Reports: Corporate Service
• Internal Relationships: Stake Holders and Staff
• External Relationship: Vendors and Suppliers.

Key Role and Responsibilities

• To investigate and respond promptly to any reports of faults, breakdowns to office equipment and oversee work done.
• To arrange for general maintenance of office equipment, fixtures and fittings as necessary.
• To assist the HGIS in managing and monitoring the effectiveness of service level agreements.
• To arrange for servicing and maintenance of vehicles (e. g pooled, attached and status cars) and ensure it complies to requirements.
• To inspect head office and other locations to determine need for repairs or renovations.
• To process approvals for vehicle purchases, statutory registrations and fees for vehicles, payment of rent and service charge and other government agencies bills for Head office and expatriate apartments.
• Maintenance/ Repairs of vehicles and maintenance of vehicle records.
• Processing vendor payments for purchases and maintenance.
• To inspect vehicles and supervise drivers.
• To ensure documentation, listing and proper update of the organization’s inventory.
• Office building maintenance and control of access.
• To attend to other matters as may be assigned.

Key Performance Indicator

• Level of professionalism, objectivity and independence in the discharge of duties.
• Reactive vs preventive maintenance.
• Turnaround time in addressing issues.
• Optimal functioning of office equipment.
• Enquiries taken and managed in a proficient and timely way.
• All relevant statutory registration documentation (cars, delivery bikes, etc.) checked for accuracy and validity.
• Service quality and cost efficiency.
• Reorder level in line with policy.

Job Specification
Academic Qualification:

• Bachelor's Degree in Business Administration or related programs.
• Master's Degree will be an added advantage.

Professional Qualification:

• Membership with relevant professional bodies.

Experience:

• At least 2 years cognate experience.
• Project management knowledge.

Skills & Competencies:
The competence proficiency levels required for the position are defined using the following key terms:

• Analytical Skill
• Leadership Skill
• Project Management Skill
• Communication Skill
• Credibility Skill
• Adaptability Skill
• Teamwork Skill.

Salary
Very Attractive.