Admin & Accounts Manager at Hamilton Lloyd and Associates

Job Objective: 

• To provide general administration, personnel management, training and accounting management functions to the staff and company.

Reporting Relationships:

• Reports to: General Manager
• Supervises: Admin & Accounts Officers, Logistics & Security Officers

Job Responsibilities

• Implementation of Company Management System.
• Management of company supply chain.
• Responsible for general administration, including drawing up annual leave plans, procurement and distribution of printing papers and stationery, general office maintenance.
• Run an Impress Accounts System for the day to day running of the company’s operations.
• Management of company personnel competence development.
• Co-ordinate staff performance appraisal, welfare, discipline and manpower planning.
• Efficient Logistics support, travel arrangements, flight bookings and accommodation for company staff and visitors.
• Handle all industrial relations and other labor related matters of company.
• Liaising with appropriate statutory authorities.
• Budgeting and budgetary control.
• Maintain the books of entry and other legally required accounting records including the preparation of journals, vouchers, the general ledger and the fixed assets register in line with Statement of Standards Accounting Practice.
• Proper management of documentation of all source documents that generate financial recordings.
• Payroll Management.
• Raising of payment vouchers for all Bank and Cash Transactions
• Manage Cash Calls and other Incomes due to the company.
• Reconcile all suppliers Accounts and make payments accordingly after approval by Management.
• Assets/Inventory Management.
• Introduce all necessary internal controls to safeguard the Assets and Liabilities of company.
• Produce Final Accounts showing Trial Balance, Income and Expenditure, Assets and Liabilities of the company for end of each Accounting period and submitted to External Auditors for their annual audit.
• Advise the General Manager on all financial matters.
• Manage all tax matters of the company including Personal Income Tax, withholding tax, VAT.
• Ensuring effectiveness of the company management system structure – management review, regular Audit of procedures to determine compliance and apply corrective action and necessary improvement.
• Discharge any other duties as may be assigned from time to time.

Skills/ Competence Requirements:

• Sound understanding of the business, operations and vehicle administration, ensure compliance with company policies and procedures.
• Strong analytical and business acumen skills.
• Sound understanding of accounting standards, labor law and admin procedures.

Desirable Skills:

• Critical Thinking ability
• Ability to maintain high level of confidentiality
• Strong organizational skills
• Communicate effectively
• Leadership/Managerial Skills

Professional Requirements

• Qualification: A first degree in Management/Social sciences from a reputable university
• Professional certifications in ACA/ACCA/CNA is compulsory
• Additional certifications in PHRi/ACIPM is an added advantage.
• Experience: 10 years Post NYSC
• Experience in Finance and Administration role.