Accounting / Inventory Assistant at LOPTERRA

About the Job

• They are seeking an Accounting/Inventory Assistant who will be responsible for providing comprehensive support to the accounting and inventory management functions of the organization.
• These responsibilities include, but are not limited to, maintaining accurate financial and inventory records, processing invoices and transactions, monitoring stock levels and inventory movement, assisting with stock reconciliation and audits, preparing financial and inventory reports, ensuring compliance with company policies and procedures, and contributing to the overall efficiency and effectiveness of accounting and inventory operations.

Responsibilities
Accounting Tasks:

• Assist with accounts payable and receivable processes/postings.
• Keep records of purchases, suppliers, sales and customers.
• Process invoices, receipts, payments, and other financial transactions.
• Reconciling discrepancies in financial records.
• Ensure monthly/annual depreciation is charged to the profit & loss account; generating financial reports and summaries for management.
• Assist with budgeting and forecasting activities.
• Conduct periodic audits to ensure accuracy and compliance.
• Collaborate with the accounts head to ensure smooth financial operations.

Inventory Management:

• Assist in monitoring inventory levels and stock movements.
• Assist in performing regular inventory counts and reconciliations.
• Implementing inventory control procedures to minimize losses and optimize storage space.
• Handling returns, exchanges and damaged goods.
• Utilizing inventory management software or systems to track inventory movements accurately.
• Process purchase orders and coordinate with suppliers to ensure timely delivery.
• Prepare periodic stock reports (monthly/quarterly/annually.

Compliance and Regulation:

• Ensure compliance with relevant regulations and accounting standards.
• Keep abreast of changes in accounting practices and inventory management techniques.
• Assist with the preparation of documentation for audits and regulatory filings.
• Adhere to internal controls and company policies to safeguard assets and data.

Communication and Collaboration:

• Communicating effectively with colleagues, supervisors, and external parties.
• Collaborating with cross-functional teams to achieve common goals.
• Participating in meetings and contributing ideas for process improvements.
• Building and maintaining positive relationships with vendors, suppliers and customers.

Qualifications and Skills

• Minimum of OND / HND / Bachelor’s Degree in Accounting or Finance
• 2 – 3 years experience is an advantage
• Familiarity with ERP software like SAP, Sage, Tally, or Peachtree is essential
• Proficiency in stock valuation, tracking movement, and reconciliation techniques such as FIFO (First-In, First-Out)
• Strong aptitude for data analysis to identify variances, monitor stock levels, and generate reports.
• Strong organizational and multitasking abilities
• Professional appearance and attitude
• Ability to work with minimal supervision.