Accountant at The Learning Place School

Responsibilities and Duties
Accounts Office Duties:

• Weekly filing of receipts, correspondences and payment vouchers in a clear, orderly and accessible manner.
• Preparing the weekly report of activities in the Account unit.
• Prepares Inventory Reports.
• Attends accounting meetings on behalf of the school.
• Engages in any other financial assignment assigned by the Director as the need arises or any other duty related to the nature of the post.
• Participating in the preparing of necessary documents for financial audits by external auditors.
• Participates in Accounts audits interviews.

Receivables:

• Raising invoices for vendors, parents and students.
• Receiving payment and issuing receipts.
• Tracking payments.
• Issuing paid and unpaid list to relevant departments in time.
• Working with students, vendors and Parents to assist with financial advice to facilitate TLP’s activities.

Accounts Reconciliation and Postings:

• Confirmation of students balances, including daily update of paid & unpaid reports.
• Prepares daily and monthly bank reconciliation statements.
• Bank Reconciliations.
• Posting of all vouchers and invoices including pending ones.
• Regular postings and reconciliation of bank balances.
• Raises payment vouchers i.e. initiate the bank payment procedure to suppliers/contractors after appropriate approval.
• Cashing of cheques and payments of bills.

Payroll Duties:

• Salaries Compilation
• Compile attendance and prepares staff payroll.
• Preparation and dispatch of monthly payslips (this is done day before salaries are paid in each month).
• Computation of Monthly PAYE.
• Computation of Monthly Pension.

Requisitions and Petty Cash:

• Preparing and raising weekly requisitions after having ascertained the authenticity of requests and checking all payment vouchers raised before presentation to the Director for authorised endorsement.
• Raising request for petty cash reimbursement.
• Handles the disbursement of petty cash payments to vendors and other users after receiving appropriate approval from the Director
• Obtains and files receipts from vendors
• Writing of cheques for expenses.
• Assesses /evaluates quotations received from contractors, suppliers and third parties with a view to
• Ensure best value for money.
• Adhere to budget of the school and seek approval of the Director and such other 
supplementary budgets as may be required from time to time.
• Ensure budget limits are not exceeded or if they are, to ensure excess spending is duly 
approved by the Director, prior to commitment.
• Ensure integrity of all payment and receipt functions.

Internal Control Duties:

• Inventory of stock and record keeping of store items.
• Verification of accuracy of items in Administrative Office’s requisition.
• Verification of job completion
• Verification of purchases.
• Reconciliation of purchases and stock.

Job Requirements

• The ideal candidate should have a Bachelor’s Degree.
• Up to 3 years’ experience and be digitally savvy.