Accountant at Medecins Sans Frontieres

Main Duties and Responsibilities

• Controlling the daily cash/check management, supporting the project accounting staff, overseeing and preparing the projects books in accordance with the Finance Manager's instructions and MSF protocols, standards and procedures in order to provide accurate, reliable and updated financial information.

Accountabilities

• Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analysing the related information (costs, service contracts ...) in order to give reliable and updated information.
• Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Performing currency exchange operations in accordance with the country's exchange rate policy
• Ensuring a monthly account report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
• Preparing the timely payment of taxes .
• Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analysing the problems of the cash box discrepancies and giving technical help to find solutions.
• Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents.

Context Specific Accountabilities

• Cash box management and ensuring that all invoices, receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures, etc.).
• Encoding Cash and bank entries in Unifield.
• Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
• Periodically traveling to project locations to support the finance teams or/and gap filling if there is need.
• Involved in progressive training of the field teams.
• Cover the functions of the Accounting Manager / Finco Assistant in coordination if there is need.
• Organizing the scanning of documents and archiving mission financial documents, ensuring proper filing of accounting documents.
• Assist the Accounting Manager with preparation of yearly audit requirements.
• Responsible for remitting all statutory Contributions to all government offices.

Minimum Required Skills and Qualifications
Education:

• B.Sc in Accounting / Finance / Business Administration
• Professional qualification Professional qualification such as ACA. ACCA, ICAN, CFA etc.
• Knowledge of financial management systems, accounting policies and standards, tax management, cost accounting, Budgeting and planning, etc.

Experience:

• In administration and accountability (minimum of 2 years).
• Knowledge of Unifield Accounting package or any other similar ERP
• Proficiency in Microsoft Excel databases and MS Office (Outlook, Word)
• Prior work experience with an INGO would be beneficial.

Note: This job description may be amended in line with the activities or evolution of the Mission.