Accountant at Dotmac Technologies LTD

Job Summary  

We are seeking a meticulous and proactive Accountant to manage the organization’s financial obligations and ensure accurate tracking of spending activities. The role focuses on accounts payables, budgets, liabilities, and expense claims. The ideal candidate will streamline payment processes, ensure compliance with financial policies, and provide actionable insights into spending patterns.

Key Responsibilities  

Accounts Payable (AP) Management  

• Process, verify, and post supplier invoices, ensuring compliance with internal policies.
• Monitor payment schedules to ensure timely and accurate disbursements.
• Reconcile supplier statements and resolve discrepancies promptly.
• Develop and enforce controls to prevent duplicate payments or errors.
• Manage vendor relationships to ensure seamless processing of accounts.

Budget Preparation and Monitoring  

• Collaborate with department heads to prepare and consolidate annual budgets.
• Track actual expenditures against approved budgets and report variances to management.
• Identify cost-saving opportunities and provide financial insights for decision-making.
• Support the adjustment of budgets based on organizational needs and forecasts.

Liability and Spending Oversight  

• Maintain accurate records of all company liabilities, including loans, leases, and recurring obligations.
• Prepare schedules and reports on outstanding liabilities and their impact on cash flow.
• Forecast upcoming liabilities to ensure sufficient liquidity for timely payments.
• Oversee compliance with contractual payment terms and obligations.

Expense Claim Management  

• Review and validate employee expense claims for compliance with company policies.
• Ensure timely reimbursement of approved expense claims.
• Develop and communicate guidelines for expense claim submission and documentation.
• Identify patterns of excessive or non-compliant claims and address them with management.
• Leverage ERP systems to automate the expense claim process and ensure transparency.

Financial Reporting and Compliance  

• Generate reports on accounts payable, budgets, liabilities, and expense claims for management review.
• Ensure compliance with tax regulations, including GST, VAT, and withholding taxes.
• Prepare documentation for internal and external audits related to payables and expenses.
• Continuously review financial processes to ensure compliance with regulatory changes.

Process Improvement  

• Streamline AP, budgeting, and expense claim workflows for efficiency and accuracy.
• Automate repetitive tasks using ERP systems to enhance productivity.
• Propose and implement improvements to expense claim and AP policies.

Requirements

Education:  

• Bachelor’s degree in Accounting, Finance, or related work experience.

Experience:  

• 3+ years of experience in accounts payable, budgeting, or expense claim management.
• Proficiency in accounting software.

Skills:  

• Advanced knowledge of accounts payable and expense management.
• Strong understanding of budget preparation and financial forecasting.
• Proficiency in Microsoft Excel and reporting tools.
• Analytical skills with attention to detail.
• Effective communication and interpersonal skills for vendor and employee interactions.

Key Competencies  

• Ethical and responsible in handling financial transactions.
• Ability to manage multiple deadlines in a fast-paced environment.
• Proactive problem-solver with a focus on process optimization.
• Strong organizational skills to manage detailed financial records.