Accountant and Admin Supervisor at Nicole Sinclair Consulting

DESCRIPTION

The Accountant and Admin Supervisor provides administrative support along with financial record keeping that aid the daily business operations of the comapny

He handles the financial record keeping of the company. He / She keep records of sales or Proforma invoices (PFI) of our customers, record payments, and manage the expenses of the organization. The responsibilities include analyzing all financial activities, ensuring compliance with accounting and legal requirements, and preparing budgets.

The main objective of this role is to assist the CEO in performing business operations duties including administration and accounting.

Responsibilities

• Supervise, maintain and compile financial reports and statements in compliance with financial regulations and requirements
• Analyze balance sheets
• Manage general ledger accounts
• Update financial statements
• Maintain accounts receivable and accounts payable
• Pay and manage monthly payroll
• Prepare daily, weekly, and monthly financial reports
• Liaise with external Accountants, Auditors, and Tax Consultants to ensure that company financial records and reports are up to date and follow government regulations
• To maintain basic financial records for the entire company i.e. keeping P&L records, tax records, preparing invoices, etc
• Operation of payroll, pension & PAYE matters. Responsibility for all tax affairs
• Provide support to CEO as and when required, assist the company with daily administrative duties and operational issues.
• Perform general office administrative duties to support an efficient business operation of the company
• Update internal operation procedures document as needed.
• Maintaining and reviewing financial records of the company
• Ensuring compliance with accounting and tax laws
• Preparing budgets for the business  and collating for the CEO’s approval
• Monitoring expenditure and profits and providing reports
• Evaluate internal management systems, procedures, and risks in order to provide recommendations.
• Reconcile payments and receipts to/from various parties on time.
• Gain all necessary approval from MD 
• Developing and maintaining Vendor Approval Process
• Vendor approval (Cost Versus Quality)Timely submission of all external reporting e.g. Companies Office, Funding Bodies
• Board reporting –providing financial and other reports as required for Board meetings
• Manage budget processes
• Continuous review of all finance policies & internal control procedures
• Responsibility for all company IT including management of outsourced IT contract
• Arrange authorization of electronic and manual payments, liaison with banks
• Supervision of Admin staff, including liaison with relevant Project Managers

Competency/Skill/Requirements

• Bachelor’s degree in Accounting or Finance
• ICAN, ACCA will be an added advantage
• Minimum five years’ experience of managing administration/finance systems
• Excellent IT skills
• Proficiency in Microsoft Excel
• Proven ability to produce budget plans and reports
• Experience in staff supervision
• Demonstrated ability to work as part of a team
• Professional qualification in relevant area