Account Executive (Account Payable Oficer) at Cruxstone Development and Investment Limited

Job Description 

• The Accounts Payable Officer is responsible for managing the accounts payable process, ensuring that all invoices and payments are processed accurately and in a timely manner. This role involves maintaining financial records, verifying and reconciling invoices, and ensuring compliance with company policies and procedures. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Responsibilities
Invoice Processing:

• Receive, review, and verify invoices and purchase orders for accuracy and completeness.
• Code invoices to appropriate general ledger accounts and cost centers.
• Enter invoices into the accounting system for payment processing.

Payment Processing:

• Prepare and process electronic transfers, payments, and check runs.
• Ensure timely payment of invoices in accordance with vendor terms and company policies.
• Resolve payment discrepancies and issues by communicating with vendors and internal departments

Reconciliation:

• Reconcile accounts payable transactions to ensure accuracy.
• Monitor accounts to ensure payments are up-to-date.
• Reconcile monthly statements from vendors and resolve any discrepancies.

Record Maintenance:

• Maintain accurate and organized accounts payable records and documentation.
• Ensure proper documentation and approval for all invoices and payments.
• Assist with month-end closing by preparing accruals and journal entries as needed.

Vendor Management :

• Maintain relationships with vendors and respond to inquiries regarding invoice and payment status.
• Set up new vendor accounts and maintain vendor files.
• Ensure compliance with company policies and procedures in vendor management.

Compliance and Reporting:

• Ensure compliance with financial policies, procedures, and regulations.
• Assist with internal and external audits by providing necessary documentation and explanations.
• Prepare and distribute accounts payable reports as required.

Continuous Improvement:

• Identify and implement process improvements to enhance the efficiency and accuracy of the accounts payable function.
• Stay updated with industry best practices and changes in accounts payable processes.

Qualifications and Skills

• Bachelor's degree with 5-6 years experience. 
• Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle) and MS Office Suite (especially Excel).
• Strong understanding of accounts payable processes and accounting principles.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to communicate effectively with vendors and internal stakeholders.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• High degree of accuracy and attention to detail.