Academic Learning Coordinator at The Learning Place School

Responsibilities
Administrative and Office Duties:

• Perform administrative activities of the school to support the Head of Learning/Schools
• Answer telephones and treats matters arising (escalates where needed)
• Assist and support the Head of School in preparing and collating reports
• Assist academic staff in preparing instructional materials as guided by the Head of Learning/Schools
• Sort and distribute mail delivered to the academic office
• Draft and type official documents
• Assist in designing and drawing up informational material
• Attend Office Meetings and strategizes.
• Review and align reports and documents to principal record source (Dropbox/Google docs)
• Follow up and compile reports due to the Head of schools, accurately and efficiently
• Writing letters in line with the Directive of the office.
• Scheduling of appointments
• Organize and service meetings (producing agendas and taking minutes)
• File letters and reports
• Source related international and local applicable academic activities for the school.

Communication & Relations:

• Support with parents/academic enquiries
• Relate and communicate with Academic staff
• Send to and receive announcements and information to Academic staff as required.

Admission Enquiries:

• Responsible for the fulfillment of the TLP Eight Steps for Admission.
• Conduct school tours and set up pre-admission play date
• Conduct play dates for admission.
• Attend and follow up with admission enquiries
• Arrange playdate and compile playdate feedback
• Notify Accounting department of Invoicing required.
• Confirm placement availability and assist with class placement.

Enrichment Activities:

• Seek appropriate external school activities for the development of the students
• Liaises with external instructors regarding school activities both international and local
• Organize and plan school enrichment activities.
• Manage Specials and other After-school Activities for TLP
• Plans school trips locally and internationally.

Academic office liaison and support:

• Maintain academic program school policies, individual organization programs
• Daily Class observation
• Ensure all academic documents are properly filed and archived in line with school process
• Support with student reports to be sent home
• Act as liaison between academic office and the academic team
• Ensure the welfare of the students is guaranteed and act as a role model
• Ensure good level of communication is maintained between all classes and parents
• Participate in monitoring the classroom operation processes and gives report.
• Monitors and maintains the Special Educational Needs services.

Ambassadorial Duties:

• Acts as an ambassador for the TLP and positively represents the school at all times.
• Promotes professionalism and embodies the values of the school.
• Source and promote activities to boost the growth and progress of TLP.

Requirements

• The ideal candidate should have a Bachelor's Degree, up to 3 years’ experience and be digitally savvy.