Administrative/Technical Assistant at ACCION Microfinance Bank

Job Responsibilities

• Monitoring and reporting on the progress of training project, impact and areas for improvement
• Preparing and submitting monthly status reports capturing critical activities and achievement
• Co-ordinating the activities of all the lead farmers (trainers) assigned to the delivery of the small holder farmers training
• Interacting on a frequent basis with colleagues and external partners
• Managing workflow on training projects by ensuring that deadlines are met and work is completed promptly
• Acting as the point of contact for training participants
• Creating and maintaining comprehensive project documentation, plans and reports
• Ensuring standards and requirements are met through periodic monitoring and evaluation
• Escalating all related project issues beyond immediate control
• Generating emails and reports when appropriate
• Respond to questions and requests for information related to the agric training project
• Undertake additional or other duties as necessary to meet the needs of the business
• Developing and maintaining internal relationships to help maintain business flow and meet agreed targets
• Contributing to the smooth running of the technical administrative function within the business
• Scheduling and preparing for meetings and teleconferences, including invitations, collation of responses
• Database maintenance and preparation of presentations and reports.

Minimum Qualification

• B.Sc in Agric.

Years of Experience:

• 1-2 years work experience.
• Age: Between 25 and 30 years of age.

Qualification & Experiences:

• People management
• Working within a team
• Willingness to travel extensively
• Personal experience with training coordination
• Empathy for farmers and interaction with farmers and agric business
• Good understanding of agriculture practices

Key Performance:

• Results- number of training coordinated versus actual trainings delivered
• Stakeholders- stakeholders satisfaction level (AFOS and the participating partners, training compliance rate)
• Reports- Timely reporting (End of month)

Required Knowledge:

• Fast learning with capacity to think and work effectively
• Business writing, communication and reporting skills
• An in-depth understanding of both the agric business and small enterprise world
• Capacity to work under pressure in a fast moving/growing organisation
• Ability to work with minimal supervision
• Ability to negotiate and interact at management level with partners
• Knowledge of agricultural systems and techniques
• Ability to work in a multi-ethnic and multi-national environment
• Knowledge of MS Office Suite
• Solid organizational skills, including multitasking and time-management.