Company Secretariat & Compliance Supervisor at Sahara Group

Job Grade: Supervisor
Line Manager: Company Secretariat Manager

Purpose Statement

• The company secretariat/board office provides professional services to the Sahara Group and its affiliates, focusing on governance, company secretarial services, data integrity and protection.
• The company secretariat also works with the companies and their regulatory compliance officers in ensuring regulatory and statutory compliance as well as a range of other corporate administrative and board support services.

Key Deliverables

• Organize Board and Shareholder meetings and monitor follow up action taken after the meetings.
• Monitor regulatory changes and ensure the dissemination of regulatory updates, rules or guidelines and periodic compliance changes to concerned offices / officers.
• Ensure Statutory and Regulatory Filings are done as and when due, with zero tolerance to fines, penalties from regulators
•  Monitor internally, enforcement of compliance with the regulatory requirements and governance best practices
• Represent the company secretariat at Board and General Meetings
• Maintain an effective  and  efficient  document  control and administration system for statutory records  and registers
• Liaise with the company’s external solicitors on regulatory matters to maintain cost efficient means for the prompt and favourable conclusion of all matters
• Continually adapt processes to new regulations and attend proactively to regulatory enquiries and inspections.
• Liaise with regulators (CAC, SEC&NSE) to obtain approvals and attend to regulators during inspection.
• Assist in the preparation of Annual Reports & review of policies
• Take  on  a  flexible  approach  to  relevant  issues  and  act  promptly  to  ensure  situations  are  dealt  with appropriately and effectively
• Ensure appropriate levels of confidentiality and discretion are maintained throughout the compliance monitoring processes.

Minimum Qualifications/ Experience

• Law degree from a reputable  university, or other degree from  a  reputable university  and  certified  by  the Institute of Chartered Secretaries and Administrators as a Chartered Secretary
• 5-7 years of cognate  work experience of which at least 2-3 years must be in company secretarial practice for a publicly quoted company

Knowledge/Skills:

• Excellent organizational skills, including ability to prioritize, manage time effectively and multi -task.
• Good oral and written communication skills
• Working knowledge of Nigerian Company Law
• Sound knowledge of company secretarial practice for publicly quoted companies
• Relationship Management

Personality Traits:

• Good team spirit
• Good planning and organizational skills, including the ability to anticipate tasks, set priorities, meet deadlines, and function efficiently whilst working to strict deadlines and shifting priorities.
• Must be dedicated, conscientious and reliable

Working Relationships

• Board of Directors
• CEO/MD
• Legal Department
• Risk & Compliance Department
• Finance Department
• External solicitors & regulatory agencies

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