Personal Assistant to the Registrar/Chief Executive at Institute of Chartered Accountants of Nigeria (ICAN)

Department: People & Change Nigeria
Job type: Permanent
Closing date: 31-Jul-14
Location: Lagos
Reference Number: 130-PEO00135

Key Accountabilities
• Organises the Registrar/CE’s meetings, visits, lunches and diaries to ensure effective and productive use of time
• Prepares routine correspondence and reports on behalf of the Registrar/Chief Executive
• Attends meetings with the Registrar/CE and acts as Secretary to ensure proper documentation of minutes of the meetings
• Receives, screens and responds promptly to all mails, in coming/outgoing calls, enquiries and requests
• Liaises with the Directors and Heads of Departments on behalf of the Registrar/Chief Executive
• Coordinates to ensure all visitors to the Registrar/CE’s office are properly attended to
• Prepares and distributes relevant reports or documents to Heads of Departments and Directors; follows up on responses and communicates to the Registrar as required
• Prepares and delivers academic papers to higher institutions on behalf of the Registrar/CE
• Coordinates and supervises the activities of all the staff in the Office of the Registrar/CE
• Assists in the preparation of presentations and report materials when requested
• Works with Admin to provide all travel and protocol arrangements for the Registrar/CE

The position provides administrative support to the Registrar/Chief Executive (CE) aimed at enhancing the effectiveness and impact of the role in the execution of policies and programmes of the Institute.

Skills/Competencies

• The ideal candidate must demonstrate excellent oral communication, report writing, interpersonal and office management skills.
• The person must be discreet but decisive, innovative, diligent, pay attention to details and proficient in the use of Ms-Office applications with good customer service and presentation skills.
• Success in this role also demands high level of confidentiality, honesty, integrity and flexibility.

Education and Experience
• B.Sc. Accounting, Economics or any other social science or numerate discipline
• Qualified member of ICAN
• Minimum of four(4) years relevant post qualification experience with at least two years’ experience as a Personal Assistant to a Senior Management position