Project Officer - Regional Hub at Islamic Development Bank

Job Ref: IDB2070
Business Unit: Country Programs Complex
Division: Not Applicable
Department: Country relations and services Africa & Latin America

Job Purpose

• Conduct day-to-day project and technical assistance operations management activities under the guidance of Project Team Leader within approved costs, timeliness and quality, to ensure efficient execution of the bank’s mandate to support economic development in the associated member and non-member countries.
• Responsible for day-to-day communication, monitoring, and implementation support to the project management units and executing agencies; supervision of project contract management and financial management; preparation of implementation reports to the bank management, and proactive mitigation of project implementation issues. In addition, provide support in project preparation and appraisal, project and portfolio quality review, procurement review, and disbursement process. Contribute to knowledge management agenda by identifying lessons learned from the projects.

Key Accountabilities (not exhaustive list)
Project Appraisal:

• Provide support to the Project Team Leader in the execution of project preparations and appraisals to ensure comprehensive coverage of the technical, financial, procurement, institutional, economic, social, and environmental aspects of project proposals in line with the operations manual and applicable policies/procedures of the bank.

Project Implementation and Monitoring:

• Coordinate with respective Project Team Leader in all aspects across the project lifecycle.
• Maintain adequate, up-to-date, and accurate project information and key records in the bank’s operations management system.
• Assess implementation arrangement of Bank’s approved operations, and provide recommendation on bank’s position to relevant authorities.
• Contribute to maintenance of project implementation plans to ensure ongoing monitoring of project progress, pro-active identification of issues, recommendation and implementation of action plans to resolve issues promptly.
• Review implementation quality and progress of Bank’s approved operations, and provide recommendations on actions to improve to relevant authorities.
• Provide input to the relevant Procurement and Financial Management staff in their respective duty ensuring procurement and financial management of projects are in line with the policies of the bank
• Assess contract management and financial management activities of projects, and provide recommendation on bank’s position to relevant authorities.

Project Closure and Review:

• Provide input to Task Team Leader in the development of project completion reports at the completion of each project, to ensure key issues faced and the lessons learned are documented for reference in future projects.
• Compile input to Sectoral Teams in Global Practices, Knowledge Management and the Institutional Learning Unit to ensure lessons learned are recorded for reference in future projects.

General Project Management:

• Provide input to Project Team Leader regarding the operational cycle of projects to ensure necessary operational policy and procedural improvements are implemented.
• Support Project Team Leader in engaging external expertise according to the bank’s procurement policy, to complement internal resources ensuring quality project due diligence, implementation, and lessons mining.

Job Requirements
Academic qualifications:

• Bachelor's Degree in Engineering, Economics, Business, Social Sciences or related field, Master's Degree is preferred

Languages:

• English and French (mandatory)

Minimum number of years and nature of experience:

• 4-6 years of experience in project management in the development sector.

Job specific competencies:

• Adaptability
• Building Relationships
• Client Centricity and Responsiveness
• Passion for Excellence
• Communication Effectiveness
• Problem Solving
• Stakeholder Management / Client Orientation
• Vendor Management
• Project Management
• Quality Management
• Contract Management
• Financial Management.