Manager - Financial & Procurement at RS Hunter Limited

Responsibilities:
Budget:

•     Preparation and distribution of the budget process document.
•     Construction and distribution of the budget time table.
•     Distribution of input sheet to managers, collation of departmental submissions, as well as review of the submissions.
•     Preparation of the financials (Profit and Loss Accounts, Balance Sheet and Cash flow Statement) and presentation of the budget to the Senior Management.
•     Generating a periodic report showing the Budget-Actual comparison for the departments Budget:
•     Preparation and distribution of the budget process document.
•     Construction and distribution of the budget time table.
•     Distribution of input sheet to managers, collation of departmental submissions, as well as review of the submissions.
•     Preparation of the financials (Profit and Loss Accounts, Balance Sheet and Cash flow Statement) and presentation of the budget to the Senior Management.
•     Generating a periodic report showing the Budget-Actual comparison for the departments and also meeting with other managers to discuss variances in both revenue and expenses.

GL Control:

•     Review of GL transactions and balances to correct wrong postings in the accounts.
•     Analyzing monthly trial balance to identify and regularize inconsistencies.

Management Information Reporting:

•     Monthly management reporting communicating the management accounts and departmental reports (financial analysis inclusive).
•     Monthly reporting on all the company’s ongoing Projects showing the profitability reports at the end of the month.

Procurement and Inventory Process Management:

•     Cost of Sales (COS) management including budgeting for COS items (equipment, bandwidth and collocation). Also to ensure that actual COS is favorable compared to budget.
•     Negotiation on all company procurement ensuring the company gets the best deal in all supplier transactions with respect to price, quality of service and payment terms
•     Vendor management – supplier database management, new supplier controls (including documentation and verification), job completion certification
•     Ensure adherence to procurement controls (including approval controls) and initiate further controls to limit the company’s risk exposure.
•     Contract management to ensure that the company is adequately protected in all vendor contracts.
•     Overseas procurement including shipment and logistics
•     Monthly review of all open POs to ensure closure and reconciliation
•     Process enhancement strategies like computerization of procurement process and staff training .
•     Inventory management including inventory process enhancement and supervision of Inventory Officers
•     Management of equipment transfers across the country
•     Regional warehouse management. Operational management and periodic stock take in all the regional warehouses
•     Monthly procurement and inventory reporting to Senior Management and also meeting with other managers to discuss variances in both revenue and expenses.

GL Control:

•     Review of GL transactions and balances to correct wrong postings in the accounts.
•     Analyzing monthly trial balance to identify and regularize inconsistencies.

Management Information Reporting:

•     Monthly management reporting communicating the management accounts and departmental reports (financial analysis inclusive).
•     Monthly reporting on all the company’s ongoing Projects showing the profitability reports at the end of the month.

Procurement and Inventory Process Management:

•     Cost of Sales (COS) management including budgeting for COS items (equipment, bandwidth and collocation). Also to ensure that actual COS is favorable compared to budget.
•     Negotiation on all company procurement ensuring the company gets the best deal in all supplier transactions with respect to price, quality of service and payment terms
•     Vendor management – supplier database management, new supplier controls (including documentation and verification), job completion certification
•     Ensure adherence to procurement controls (including approval controls) and initiate further controls to limit the company’s risk exposure.
•     Contract management to ensure that the company is adequately protected in all vendor contracts.
•     Overseas procurement including shipment and logistics
•     Monthly review of all open POs to ensure closure and reconciliation
•     Process enhancement strategies like computerization of procurement process and staff training .
•     Inventory management including inventory process enhancement and supervision of Inventory Officers
•     Management of equipment transfers across the country
•     Regional warehouse management. Operational management and periodic stock take in all the regional warehouses
•     Monthly procurement and inventory reporting to Senior Management.

Experience:

•     Minimum of 5-7 years experience in Finance