Field Office Administrator at International NGO Safety Organisation (INSO)

Location: Maiduguri, Borno

Job Summary

• The role of the Field Office Administrator will be to oversee and regulate the financial, human resource administrative and logistical functioning of INSO Nigeria in Maiduguri.
• S/he will report directly to the INSO Safety Advisor- Maiduguri.
• S/he will supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.

Major Responsibilities

• To maintain and control the cashbooks and ledger
• Ensure that 100% of expenses are accurately entered on soft cashbooks on a daily basis
• Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts
• To assist the Safety Advisor in the HR national staff administration
• Assist the Safety Advisor to file in a consistent and accessible manner all auditable documents (CV, leave records, disciplinary notices, hire notes…)
• To assist the Safety Advisor in the HR international staff administration
• Assist the Safety Advisor in all administrative process for visas, residency papers, work permits and others documents requested by the government for field international staff
• Assist the Safety Advisor with travel and accommodation arrangement from around the north East and North West region.
• Provide office support services in order to ensure efficiency and effectiveness within the INSO office
• Maintain service contracts in coherent and accessible manner
• Assist the Safety Advisor in all others administrative, financial and procurement/logistical requirements.

Qualifications and Experience

• Admin/HR/Finance educational background and working experience
• Staff management experience
• Mandatory INGO experience 2 years
• Knowledge of administrative, HR and logistical processes
• Computer literate
• Fluent in English (spoken and written)
• Fluent in Hausa (spoken).

Preferred Characteristics:

• Existing (relevant) local information networks and contacts.
• Previous exposure to North East Nigeria
• Knowledge of Kanuri will be an added advantage
• Organised and structured personality.

Key Personal Competencies:

• Attention to detail
• Excellent analytic skills
• Creativity and proactive attitude
• Excellent interpersonal and communication skills, and ability to work in a multi-cultural environment
• High level of confidentiality and integrity
• Strong organizational skills, ability to handle multiple priorities in an autonomous manner
• Ability to work in a fast paced, multi-cultural and close-knit team to deliver tangible results on a deadline.