Automotive Specialist at Hamilton Lloyd and Associates

Job Summary

• The Automotive Specialist works with the Industrial Engineering Supervisor to provide automotive data and to analyze and implement automotive processes and procedures. He / She promotes safety and compliance in automotive facilities. The Automotive Specialist also works on special projects as requested.

Job Responsibilities

• Enforces and Maintains Regulatory Agency Compliance
• Follows guidelines outlined in the automotive procedures manuals and automotive environmental manual to ensure that procedures comply with regulatory agency requirements, company policies, and federal, state, and local laws.
• Maintains time sensitive list to document and enforce compliance with regulatory agency requirements, company policy, and federal, state, and local laws, and reports data to Human Resources.
• Maintains legal, regulatory, and safety data integrity to ensure compliance.
• Manages Automotive Vendor Relationships.
• Conducts price comparisons between vendors to control supply and repair costs.
• Assists the management team in preparing repair orders and contacts vendors for outside service when necessary to obtain proper approval and service.
• Verifies that outside vendors are in compliance with contract agreements, including maintaining current licensure and insurance.
• Reconciles invoices to ensure funds and payments are allocated appropriately and in a timely fashion.

Audits and Reports Automotive Cost Effectiveness Data:

• Audits fuel and oil system to ensure vehicles receive necessary repairs and maintenance.
• Generates reports to assist the management team in monitoring mechanics’ time cards to ensure appropriate pay, billing, and coverage with minimal overtime.
• Tracks component failures and replacements to identify and respond to equipment failure trends.
• Assists the management team in monitoring key expense indices (e.g., fuel, replacement parts, tires, labor hours, etc.) to resolve discrepancies, identify and implement cost-saving strategies, and provide feedback to appropriate levels in the organization.
• Takes corrective action with vendors, Material Distribution Center staff, and equipment manufacturers to resolve warranty concerns.
• Adheres to purchasing limits, expense approval procedures, and equipment disposal guidelines to remain within cost plan.

Conducts Automotive Inventory Controls:

• Performs periodic physical inventory audits to validate inventory status.
• Researches inventory discrepancies to identify root causes and develop process improvements.
• Prepares inventory-based reports to document status and for use in analyses.
• Manages Automotive Disposal Authorization.
• Processes and inputs non-power (e.g., trailers, dollies, etc.) and power (i.e., feeders, package cars, etc.) equipment information into Automotive’s databases to track and manage the equipment.
• Researches equipment documentation issues to resolve problems (e.g., inaccuracies, omitted data, etc.).
• Validates and uploads ADA documents in Automotive’s database to distribute electronically to Region Automotive Managers.
• Responds to Road Service Calls
• Takes calls and records critical information and time of call to ensure timely response.
• Makes arrangements for mechanic assistance or tow truck to prevent service failure.
• Follows up with drivers to ensure that responses occur within time requirements and to verify that assistance has arrived.
• Contacts Feeder or Package Center to provide updates on developments to ensure that service commitments are met.

Conducts Research:

• Uses the research problem to guide relevant data gathering and benchmarking; develops a working knowledge of literature related to the research problem; minimizes personal biase that may impact the research process or outcomes; gathers data that represent all sides of the business case.

Detail Orientation:

• Distinguishes between “big picture” concepts and comments and specialized, smaller specific facts associated with work; notes the specifics of events and experiences; explains, in general, how details impact end goals or outcomes; ensures that work is completed accurately and with the appropriate level of detail.

Report Generation:

• Addresses and resolves issues impacting information systems reporting; looks for ways to minimize report generation and required storage; modifies existing report formats; create and interprets customized reports; integrates data, information, and documents from multiples software programs; writes more complex report queries.

Person's Specification

• Education: B.Sc./HND in Mechanic Engineering or related background and experience.
• Experience: Minimum of 6 years' work experience

Additional Requirement:

• Always operate to the highest productivity and competitive standards.
• Strategic thinker and practical executor.
• Tactful and diplomatic when dealing with tense situations.
• Excellent of knowledge of Excel, Word, Power-point, etc.