Health Facility Data Entry Clerk at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Location:  Cottage Hospital Oban, Akamkpa Local Government Area

Reports to: Facility M&E Officer & ECEWS Cross River State M&E Officer

Basic Functions:

• Ensures accuracy and completeness of all health service data recorded and stored in clients’ folders.
• Ensure that clients’ folders are up to date.
• Review and enters facility data into computer system or databases according to the Established procedures.
• Ensures the documentation of the data changes and updates in the facility-based CMP Registers.
• Perform database maintenance functions and addresses issues related to electronic data transmission to the next reporting line.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Ensure that clients’ folders are up-to-date.
• Works with primary service providers (or the M&E focal persons) to resolve questions, inconsistencies or missing data and verifies accuracy of data before entry into any electronic systems.
• Ensure prompt entry of both summary and client level data (as applicable) from source documents into summary registers or databases following format displayed on screen.
• Generates summary reports and responds to inquiries regarding electronic data issues.
• Maintains confidentiality of information on source documents or in databases.
• Assists in establishing and maintaining an effective and efficient records management system with good audit trail.
• Assist in management of client personal records including retrieval and filing of folders.
• Assist the Facility M&E focal person in keeping track of summary data and source documents (patient/client forms, registers and summary forms  and assist in updating service registers and preparation of summary reports during reporting period and when necessary.
• Perform other M&E-related duties as assigned.
• COMPENTENCY: To perform the job successfully, candidate should demonstrate the following competencies:
• Knowledge of medical records management procedures.
• Knowledge of health program activities, guidelines and processes.
• Good Knowledge of computer with ability to operate various Microsoft word-processing software, spreadsheets, and database programs.
• Team player with good interpersonal relationships and tolerance to socio-cultural differences.
• Efficient and effective verbal and non-verbal communication skills.
• Ability to multi-task effectively and adhere to timelines.
• Ability to follow instructions provided in verbal or written format.

Educational Qualification:
Must have at the minimum, a certificate in computer education. An OND, HND or BSc in computer science/computer engineering, health technology, statistics or other related fields will be an added advantage.

Required Work Experience:
One year work experience in a medical records setting or a combination of education, training, and experience which provides the desired knowledge, skills, and abilities necessary to perform the position’s essential duties and responsibilities.