Archive Officer at ARM Hold Co.

Job Summary

• Develop standard for overall management of physical archive in line with best practices for documents usage, procedures and storage.
• Consult with end users regarding problems in accessing electronic content.
• Monitor and maintain physical archive in line with regulatory guidelines and ensure compliance with records and documents.
• Ensure security, protection and high-level confidentiality in line with ISO 27001 standard of all documents with the archive
• Retrieve electronic assets from repository for distribution to users, collecting and returning to repository. Management of Retrieval of physical documents from the archive.
• Management of Physical Archive environment storing and preserving perishable documents in line with best practice.
• Identify and classify documents or other electronic content according to characteristics such as security level, function, and metadata.
• Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.

Principal Duties and Responsibilities

• Keep track of customers’ document from regions up to arrival at archive.
• Sorting and arrangement of documents in line with the process and standard classifications
• Operate data capture technology to import digitized documents into document management system.
• Capture, Serialize and index of customer’s documents on library register.
• Logging of document location after physical archive on MS excel and upload library location on Pension administration application system.
• File all customer’s documents in line in accordance with the process and ensuring the documents are place in the appropriate file.
• Search and retrieval both hard and electronic copy of documents in line with the archive policy for distribution to users, collecting and returning to repository.
• Scanning or other automated data entry procedures, using imaging devices and document imaging software.
• Conduct needs assessments to identify document management requirements of departments or end users.
• Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval.

Requirements

• Education Qualification: Minimum B.Sc, B.Tech, HND
• Preferred years of Experience: 1 - 5 year(s)