BA-Nigeria Admin & Finance Officer at Health Communication Capacity Collaborative (HC3)

Location: Jos, Plateau
Reports to: State Coordinator

Summary

• The Breakthrough Action Nigeria (BA-Nigeria) Administrative & Finance Officer is responsible for establishing and managing administrative, financial, procurement and logistics systems in the state.
• Working in close consultation with the State Coordinator the Administrative & Finance Officer will manage all administrative and financial activities in the state to ensure smooth implementation of project activities.

Essential Duties and Responsibilities
In addition to the general duties described above. Specific duties and responsibilities include the following:

• Assist the BA-Nigeria Slate Coordinator and staff with preparation and logistics for community activities, meetings, trainings and other events as needed at the field office.
• Maintain general office systems including filing; coordinating timely tune sheet submission: sending, receiving and distributing Faxes: and photocopying.
• Assist BA-Nigeria state and HQ staff with the tracking and development of administrative documents
• Maintain organized files on all admin and financial related reports and documents.
• Maintain the project field office petty cash, prepare payments. ensure proper authorization Far payments, distribute payments as required, and supervise the processing of staff claims and advances and per diem.
• Complete purchase orders, time sheets and attendance records and prepare necessary reports for Admin and Finance Managers, and BA-Nigeria Project Director.
• Assist with identification and payments to vendors.
• Assisting internal/extremal auditors with queries
• Submit monthly financial reports as required to the Finance Manager
• Work closely with BA-NigeriallQ Finance Team to ensure smooth operation of all finance matters
• Other duties as identified and assigned by Supervisor, Finance Manager& BA-Nigeria Project Director

Minimum Qualifications

• B.Sc./HND in Business Administration or Management, or related field of study
• Minimum 5 years’ experience with a USAID funded Project
• Working Knowledge of Quicktsooks, Microsoft Excel and other MS Office Packages
• Experience managing bulk supplies and inventory control systems
• Excellent problem-solving skills
• Excellent written and oral communication skills in English
• Ability to speak Hausa is highly desirable
• Ability to work independently
• Well-organized, with ability to track multiple activities and deadlines
• Ability to work successfully in a cross-cultural, team-based environment