Senior Finance and Administration Officer - NE Operations at The International Federation of Red Cross and Red Crescent Societies (IFRC)

Vacancy No:IFRC02160
Duration: 7 months
Category of Staff: National Staff
Grade: To be determined

Organizational Context

• The International Federation of Red Cross and Red Crescent Societies (IFRC or “the Federation”) is the World’s largest volunteer-based humanitarian network
• The Federation is a membership organization established by and comprised of its member National Red Cross and Red Crescent Societies. Along with National Societies and the International Committee of the Red Cross (ICRC), the Federation is part of the International Red Cross and Red Crescent Movement
• The overall aim of the IFRC is” to inspire, encourage, facilitate, and promote at all times all forms of humanitarian activities by National Societies with a view to preventing and alleviating human suffering and thereby contributing to the maintenance and promotion of human dignity and peace in the world.” It works to meet the needs and improve the lives of vulnerable people before, during and after disasters, health emergencies and other crises
• The Federation is served by a Secretariat based in Geneva, with regional and country offices throughout the world. The Secretariat is led by the IFRC Secretary General and provides the central capacity of the International Federation to serve, connect, and represent National Societies
• The Secretariat’s focus includes providing support to the IFRC governance mechanisms; setting norms and standards; providing guidance; ensuring consistency; coordination and accountability for performance; knowledge sharing; promoting collaboration within and respect for the RCRC Movement; and expanding engagement with partners
• The Secretariat’s headquarters is organized in three main business groups:
  • Partnerships, including Movement and Membership;
  • Programs and Operations; and
  • Management
• The Secretariat has five regional office, as follows: Americas (Panama City); Africa (Nairobi); Asia/Pacific (Kuala Lumpur); Europe (Budapest); Middle East and North Africa (Beirut)
• The Abuja based office is the hub to support West Coast Cluster and has a status agreement with Nigerian government. The position is located in the Finance and Administration Unit.

Job Purpose

• Under the supervision of the Finance and Administration Delegate, the incumbent is responsible for providing high level support to the North East Complex Crisis project on financial management issues to ensure efficient and effective running of the day-to-day operations and review the accounts and financial management of the North East Complex Crisis project.
• Act as Programme Accountant working directly with Programme teams.

Job Duties and Responsibilities
Internal Control and Risk Management:

• Run the verification and input of suppliers’ invoices into CODA.
• Processing of National Societies financial returns into the financial information system.
• Ensure strong control on Bank accounts (Signatories /update/balances and Bank reconciliations)
• Ensure efficient cash forecasting for allocated project codes through attending departmental planning meetings, assisting and reviewing appeal and operational budgets and acting as advisory.
• Work closely with national society staff to ensure that expenditure is booked into correct budget lines.
• Ensure that expenditure incurred is in full compliance with the Federation Financial and procurement procedures.
• Ensure Daily CODA Input of Supplier invoices.
• Ensure DSA timely preparation.

Financial Reporting:

• Support Budget preparation and Budget Revisions
• Ensure Production of Donors Financial report to PMER/PRDD
• Ensure that the Nigerian Red Cross Society staff are aware and adhere to the donor funding and financial reporting requirements.
• Periodically generate reports that will assist programme managers monitor project expenditures and balances.
• Prepare financial management reports and update regularly on the donor and PNSs funding for the regional framework
• Ensure timely working advance report input to CODA supported by the required documentation

Audit and Compliance:

• Review the bank reconciliations statements for the ECO Bank
• Review the cash reconciliation and petty cash accounts for the Yola and Damaturu Offices
• Ensure monthly reconciliation of Nigerian Red Cross Societies Working advance accounts
• Act as a focal point and ensure monthly reconciliation of all the balance sheet National Society and IFRC staff working advance accounts for the North East Complex Crisis project
• Ensure timely and accurate monthly close of the above accounts. This involves reconciliation of various accounts and ensuring compliance with the organization Finance procedures.

Financial Management:

• Ensure timeous and correct processing of both online and cheque payments for all transactions relating to the North East Complex Crisis
• Review (CODA excel and physical documentation) of Petty Cash transactions for the Yola and Damaturu offices
• Input of Petty Cash transactions for the Yola and Damaturu offices into CODA INTRAY on a weekly daily basis.

Monitoring:

• Monitor the reconciliation of employee working/Travel advance accounts for the project
• Monitor accounts to ensure proper coding
• Check expenditure and documentation to ensure compliance with donor financial requirements and in line with audit recommendations.

Support:

• Support, train and assist programme departments in the production of financial reports to donors. Validate all reports prior to submission and assist programme departments in all areas of financial matters regarding donors.

Procurement:

• Support tender committee -Review of Supplier listsSupport pre-qualification exercise. Verification of contracts.

Administration:

• Assist in the communication and enforcement of all financial policies and procedures as well as the improvement of areas identified.

Education

• Bachelor of Commerce in Accounting or Finance management Required

Experience:

• At least 5 years in similar positions Required
• Previous experience in managing ECHO/USAID/EC grants Required
• Previous experience working at the Federation Delegation, ICRC and/or National Society will be an added advantage Preferred

Knowledge, Skills and Languages:

• Proficient computer skills Required
• Broad understanding of Red Cross/Red Crescent activities Required
• Fluency in written and spoken English Required.

Competencies and Values:

• High degree of integrity, discretion and personal conduct Required
• Flexible and adaptable to changing working conditions Required
• Self-motivated, proactive with good judgement and initiative Required
• Excellent interpersonal and written communication skills Required
• Ability to prioritise, meet deadlines and work under pressure Required
• Sensitive to diversity Required
• Attention to detail Required
• Able to work in a multicultural team Required
• Good inter-personal skills Required
• Able to work under minimum supervision Required
• Good stress management Required