Executive Secretary at Kimberly Ryan

 JOB DESCRIPTION

• Manage and coordinate daily, weekly, and monthly calendars of senior managers.
• Organize logistics and plan events.
• Schedule necessary meetings.
• Liaise between executives and employees/clients.
• Generate regular reports and update databases.
• Make and confirm all travel arrangements.
• Manage phone calls and emails with professionalism.
• Respond in a timely fashion to managers’ requests.
• Facilitate communication within the company to maximize workflow (e.g. distribute vital information, schedule presentations and plan for logistical needs). -
• Commitment to efficiency a willingness to seek best practices in running the office

QUALIFICATIONS

• Candidate must possess a minimum of a Bachelor’s degree in relevant discipline; additional degrees or certifications a plus is an advantage.
• Successful work experience as an Executive Assistant, Administrative Assistant or similar role is an added advantage.
• Strong working knowledge of office procedures and protocols
• Proficiency with computer systems, including experience with office management systems, ERPs, and Microsoft Office suite.
• Familiarity with cloud systems and calendaring software.
• Comfortable using all necessary office equipment, including printers and fax machines.
• Excellent communication skills, written and verbal.
• Commitment to discretion and confidentiality concerning sensitive company information.
• Excellent organizational skills, a proactive mindset, and ability to multitask and prioritize work.