HR Operations Officer at IPI Power Tech Nigeria Limited

Job Summary

• The HR Operations Officer will provide general administration to the HR department including, but not limited to, starter/leaver documentation, employee relations, health check information, sending contracts and conducting background checks and maintaining and efficient staff database and filling system.

Responsibilities

• Establish and maintain the HR filing system according to legislation
• Review database integrity, identify any gaps against metrics, determine the appropriate process, team, forms etc. improvements to establish plans of improvement
• Run regular reports to check for and correct data categorization and data conflicts
• Data Collection, Capture and Filing
• Ensuring all HR forms are received from staff members on-time and entered on-time accurately
• Processing of Staff I.D card requests.
• Determine and establish a protocol for managing Line HR submission of packs on-time, including establishing and communicating any adjustments to timing
• Administration of employee New Starters, Terminations and all changes to employee records
• Create and maintain employee personal files.
• Distribute memos to regional HR to issue to concerned staff.
• Conduct compliance checks to ensure information received is appropriate and properly authorized
• Maintain Contract worker data ensuring accuracy of data for reporting
• Ensure all data is entered into Staff database and paperwork is sent to payroll every monthly before cut-off deadlines
• Consistently prepare timely and accurate reports on a regular schedule, e.g. headcount, Staff data audits, etc.
• Take on special projects as necessary
• Assist in the interview process i.e. setting up venues, preparing interview materials etc.
• Provide counselling to staff when necessary
• Conduct staff exit interview whenever an exit is about to occur
• Ensure all forms are compliant with legislation and IPI Powertech policies and procedures deciding the right players to provide input, review and sign-off.
• Issue relevant correspondences and take on special projects as necessary

Qualifications
Must have:

• First Degree in Human Resources Management, Business Administration or other relevant fields.
• Professional Qualifications in HR (CIPM, PHRI etc.)
• Minimum of 3 years’ experience in similar role.
• Experience in the Telecoms industry is added advantage.
• Working practical knowledge of Excel, Word and PowerPoint.

Skills:

• Excellent administrative and organizational skills
• Self-confidence and ability to handle pressure
• Confidentiality, tact and discretion when dealing with people
• Ability to create and accurately summarize data reports
• Excellent written and oral communication skills
• Highly organized, excellent time management skills and able to multi task
• Ability to prioritize effectively
• Highly proactive
• Detail oriented
• High commitment and loyalty.

Competencies
To perform the job successfully, an individual should demonstrate the following competencies:

• Analytical - Display logical reasoning.
• Problem Solving - Identify and resolve problems in a timely manner.
• Teamwork - Contributes to building a positive team spirit.
• Etiquette- Display good manners.
• Ethics - Treats people with respect
• Innovation - Display original thinking and creativity.