Administrative Assistant at Secours Islamique France (SIF)

MAIN RESPONSABILITIES

• Daily update of the accountancy according to the project activities and Finance and Administration needs;
• Double check of records, according to SIF procedures;
• Verify that all the receipts/invoices are correctly filled and they are eligible for SIF accountancy (indicating: date, details of the supplier, clearly written the amount with the stamp PAID);
• Ensure the respect of the procedures before all payments (validation form, etc)
• Follow-up of all monthly payments(Salaries, Office and Phone rental, Vehicle rental, etc) at the base level
• Process all  adhhoc Staffs payment in the Base
• Archive all the relevant administrative and accountancy documentation in the proper way indicated by the Administrator and according to SIF procedures;
• Compile field accountancy, Check all invoices and writings.
•  Preparation of Monthly Closing Documents (Cash Inventory) for the Base
• Ensure that original financial voucher documents dispatched from Base office to country office on weekly basis.
• Ensure the full confidentiality regarding financial and human resources information.
•  Assist Ensure Due process are followed in Recruitment Exercise of Temporary staffs
• Transmission of Original HR Data and records to Country Office

QUALIFICATIONS
Bsc.or HND in Accountancy, Economics, Business Management, Social Sciences or other related field with in-depth understanding of Administrative issue

KNOWLEDGE / SKILLS / EXPERIENCE

• Minimum 2 years of professional work experience in INGO
• Proficiency and experience in Financial Management and reporting .
• Excellent reading and writing skills in English; ability to speak Hausa and/or Kanuri is a plus.
• Good Knowledge of Accounting policy and procedure
• Good Knowledge of Paying Attention to Details

A Team Player
Excellent computer skills including navigating email, internet and MS WORD and PowerPoint.

LOCATION / CONDITIONS

• Position based in: Nigeria, Borno State, Ngala LGA (Gamboru/ Ngala)
• Moves: Within Ngala LGA and to Maiduguri

CONTRACT DURATION

3 Months with Possible Extension