Tally Clark at ACTED Nigeria

In light of the displacement in the north-eastern part of Nigeria, ACTED has set up an office in Maiduguri to respond to the humanitarian needs. ACTED is therefore looking for a Tally Clark to support its mission in [Damasak and Dikwa].

About the job
Reporting to Warehouse Officer, the Tally Clark is to account and maintain the records for all commodities received, stored and dispatched in compliance with ACTED’s warehouse guidelines and donor guidelines. The Warehouse Tally Clark is responsible for documentation of commodity transactions in the warehouse, including receipt, storage and delivery of all food commoditiesYour main duties and responsibilities will be:

KEY Responsibilities

• Mitigation of commodity losses
• Use FIFO principle for each commodity. Commodities arriving first must be dispatched first except for reconstituted commodities.
• Short weight and damaged bags are reconciled immediately.
• Stack damaged bags separately
• Record quantity of damaged units for each consignment
• Repair bags as soon as possible.
• Repack damaged bags in to new bags protected by plastic bag.
• Reconstituted bag should be dispatched first.
• Management of commodity Dispatches
• Dispatch food commodities based approved commodity dispatch authorization.
• Ensure all documents for commodity dispatch have been correctly and completely filled.
• Inspect all trucks to be loaded with food to ensure that they are road worthy before commencing loading. Stack commodities according to type and shipment number.
• Stack commodities on pallets and ensure a space of one metre between stacks and wall, stack and stack, stack and ceiling is maintained.
• Inspect trucks loaded with food to ensure that they are properly covered with tarpaulins before leaving the warehouse.
• Complete and hand over the approved commodity delivery documents to the driver before the truck leaves the warehouse i.e. dispatch waybill and truck inspection reports.
• Notify distribution about the particulars of the truck and consignment loaded as soon as the truck leaves the warehouse.
• Maintain of Shipment and loss/damage registers
• Responsible for maintaining the shipment and loss/damage register for the district.
• Maintain a register of all commodity shipment received.
• Maintain a shipment file with all the original supporting documentation of each shipment of commodity received.
• Maintain a register of all losses/damages that were incurred in the districts during commodity movement (receipt, dispatch, distribution).
• Maintain a loss/damage file with all the original supporting documentation of each transaction for each loss/damage report.

Warehouse management

• Consistently and routinely clean the warehouse in order to safe keeping of food commodities.
• Ensure warehouse compound is clean and free from debris, vegetation, rodent activity and has good drainage and lighting.
• Ensure inside of the warehouse floors, walls and ceiling is clean at all times.
• Ensure warehouse door are well fitting, secure and sound.
• Ensure windows and ventilation in good repair and screen to prevent access.
• Ensure placement of rodent’s baits and traps.
• Ensure presence first aid and firefighting equipment in strategic locations in the warehouse.
• Conduct routine inspection of warehouse to detect any infestations and inform the Warehouse Supervisor

Capacity building of loading and offloading staff
Work with the warehouse supervisor and provide training for loading and offloading staff on how to stack, handle commodities, first aid and evacuation procedures.

About you
All employees should master ACTED's core Principles: Independence, Neutrality, Non-discrimination, free and direct access to victims, Ethics, Professionalism, anti-Corruption, Transparency and Accountability

Moreover, we also expect the following:

Essential

• Must have a minimum qualification of Diploma holder or ‘A’ level education.
• Knowledge of warehousing, transport, shipping and practical freight forwarding.
• Past experience preferable with a busy NGO or UN agency, in food commodities handling tracking and accounting.
• Knowledge of USAID regulations pertaining to relief food commodities tracking accounting and reporting.
• This position requires a person who is self-starter, who can accomplish the task with minimal or no supervision.
• He/she should be able to manage a team of staff as well as cooperate with other units. He/she must be keen on details and well organized individual

Desirable

• Strong sense of personal integrity.
• Attention to detail.
• Ability to multi-task.
• Team spirit and problem solving abilities

We offer

• Contract length: 5 Months with possibility of extension
• Level: E1-1 (national contract)
• Start date: As soon as possible Desirable