Administrative Officer at Foursquare Gospel Church

Location: Nationwide

Job Summary

• Monitoring and maintaining office equipment, inventory supplies; orders replacement supplies as needed
• Creating, updating, and maintaining personnel records, financial records, and other records and databases
• Updating policies and procedures
• Scheduling calendar and updating as needed
• Preparing reports on expenses, office budgets, and other expenditures
• Supporting department Heads and staff
• Organizing conference room scheduling, equipment, and cleaning
• Preparing travel arrangements; overseeing and preparing expense reports and budgets
• Coordinating building and maintenance issues for general repair (heating and air conditioning, security, etc.) and updating (carpet cleaning, painting, etc.).
• Organizing special functions and social events
• Purchasing computers, printers, supplies, and other equipment

Education and Experience

• First degree in any related discipline
• Minimum of 2 years’ experience in a related field; with experience in supervising projects.

Skills:

• Good Communication and interpersonal skills
• Smart thinker and Execution skills
• Experience with office management software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Attention to detail
• Excellent time management skills; able to prioritize
• Comfortable in a fast-paced environment with multiple tasks and projects at hand
• Able to organize and manage large amounts of files, tasks, schedules, and information
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• Answers phone inquiries, directs calls for executive team
• Able to perform clerical duties, maintaining files and confidential information, organizing documents as needed
• Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
• Highly organized multitasker who works well in a fast-paced environment
• Organizing special functions and events