Senior Project Associates at Hamilton Lloyd and Associates

Job Summary

• The Senior Project Associates is to contribute to the sourcing, planning and co-ordination of the company’s projects from inception to completion, and in some cases post project follow –up.
• The incumbent shall originate, develop and deliver business prospects and potential projects from private sector and public sector clients.
• He/she shall provide administrative and organizational support to the managing partner as an executive assistant; including active participation in negotiations and delivery of contracts and client engagement.
• The incumbent shall ensure projects and programmes are driven and achieved within defined budgets and to specified standards of quality and performance. He/she will be responsible for forward planning of the projects, project cost and engagement control systems.
• The Senior Project Associates shall support and enhance the sustenance pf exceptionally high performance standard in the company business.

Job Responsibilities
Business Development and Client Service

• New Business Development: sourcing, nurturing and originating business prospects with coverage for all Nigeria; acting as a point of contact for existing and prospective client; sourcing new business, developing business prospects, closing deals, managing relationship with external contacts including clients, consultants and supplier.
• New Prospect Development: research, produce and submit concept papers, solicited and unsolicited project proposals, public and private sector expression of interested(EOI), request for proposal (RFP), competitive bid tenders(CBT) whilst ensuring submitted proposals and bids are fully compliant and contain all requested documentation.
• Project Development Administration:
  • Receive, evaluate and deal appropriately with prospective project correspondence (posting and emailing) including an element of autonomous decision – making based on the company practice.
  • Responsible for follow up enquiries and information requests related to project development work in a timely, efficient and effective manner.
  • Define, articulate and submit final technical and financial proposals based on a work budget costing, professional fees and third party expenses for prospective projects.
  • Assist with negotiation, agreements and closing financial aspects of engagements based on standard company’s charge out rates.
  • Assist with all aspect of the new project team’s mobilization with monitoring of financial records relating to expenditure
  • Prepare initial kick off workshop) presentation for prospective projects using MS Visio, word, PowerPoint and excel

Project Organisation and Management:

• A research, draft and produce high quality project output deliverables: project initiation report, assessment report, gap analysis, outline strategic business case, investment memorandum, training curriculum, business process manual, financial model, etc. based on specific request from clients.
• Contribute to administrative aspects of the company’s project work through oversight and line management of project assistants and support staff by setting deadlines, guidance in collation and compiling information required for reports, preparation and production of reports, direction in conducting library and internet based research and production of PowerPoint presentation.
• Plan and organize project functions including liaison with the company’s employees (internally) client supplier, consultant and other stakeholders (externally) as appropriate.
• Manage clients and external consultants; establish with strengthen client relationships with a focus on excellence.
• Organise project team meetings and teleconferences; attend and prepare meeting minute, agendas and relevant paperwork; ensure documents are distributed in a timely fashion; ensure issues and risks and escalated promptly.

Executive Assistant to Managing Director:

• Work closely with managing partners for successful delivery on client assignments engagement and contracts
• Ensure urgent enquires and matters are passed to Managing Partner (accurately and promptly) organized travel and accommodation requirement.
• Schedule internal and external appointments
• Act as first point of contact for clients, visitors and general public getting in touch with md
• Handle managing partner’s correspondence (phone calls, post and emails) appropriately
• Draft responses for correspondence for approval of the Managing Partner) using an element of autonomous decision making based on the company standards

Person Specification

• Education: First degree (minimum of second class upper division) from a “top drawer” university with demonstrable record of academic achievement
• Postgraduate qualification(s) or an MBA from a first –tier business school
• Experience: Minimum of 4 years with an international organisation

Job Competencies:

• Good understanding of English with confident language fluency that confers strong public representation and communication skills.
• Outstanding interpersonal and influencing skills; a good team player.
• Must have pleasant telephone and email etiquette
• Excellent computer skills with proficiency in Microsoft office (word, excel, PowerPoint and outlook), Microsoft access and Visio, DTP Software (adobe Indesign etc.)