Expedited SVN Project Assistant (DTM) at International Organization for Migration - IOM

Job Description

• Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Context

• Under the overall and direct supervision of the DTM Programme Officer, and in close coordination with the DTM Senior Programme Associate, the successful candidate’s primary role will be to provide administrative and overall project support for the implementation of the Displacement Tracking Matrix project in Nigeria.

Responsibilities

• Assist in the implementation and monitoring of project activities.
• Retrieve, compile, summarise, and present information/data on specific project topics.
• Monitor budget; verify availability of funds; obtain necessary approval and update budget-related information.
• Support administrative coordination of project implementation, involving liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, process and follow up on administrative actions, etc.
• Draft status reports, identifying shortfalls in delivery and bringing them to the attention of the supervisor.
• Draft correspondence, reports, briefing notes, graphics, statistical tables, presentations and other forms of documentation.
• Organise meetings, workshops and training sessions.
• Respond to general information requests and inquiries; set up and maintain files/records.
• Perform other related duties as assigned.

Qualifications

Education

• School diploma with four years of relevant experience; or,
• Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law or related fields from an accredited academic institution with two years of relevant professional experience.
• Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups; and,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.

Skills

• In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization;
• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations;
• Knowledge of International Public Sector Accounting Standards (IPSAS);
• Strong logistics skills related to the implementation of project activities;
• Good communication skills and proven ability to work in a team;
• High level of computer literacy (Word, Outlook, Excel, PowerPoint);
• Ability to work effectively with government counterparts;
• Excellent attention to detail and ability to collect statistical information accurately and maintain records;
• Demonstrated ability to maintain detail, accuracy, and confidentiality, and;
• Ability to work effectively with different levels within and outside the organization and with colleagues from various cultural and professional backgrounds.

Languages

• Required: For this position, fluency in English is required (oral and written).
• Desirable: Working knowledge of the local languages in the Northeast, north-west and north-central.
• IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators (Level 1)

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.