HR/Administration Manager at Smart Partners

Location: Lekki - Ajah, Lagos
Reporting To: CEO - Diagnostics

Position Objectives
The AM’s key roles are:

• Project support
• Property management
• Employee & Guest Relations
• General Office Administration
• Sample logistics & delivery fleet management
• Timely regulatory registrations for full compliance
• Provide support to operations, management and back office

Detailed Tasks & Responsibilities

• Responsible for Project implementation as per the project plan
  • Site development and Renovation
  • Electricals, power supply and IT installations
  • Furniture and interiors design
  • Price negotiations with local vendors
  • Analyze the suitability and durability of the furniture and fixtures
• Responsible for the property upkeep, furniture-equipment inventory
• Support property renovation, negotiate and relate with vendors on minor and supervise repair schedule.
• Understand regulations, build relationships with regulators like HEFAMAA, MLSCN, NNRA, LAWMA, etc,
• Responsible to handle issues, provide/implement solutions for employees and guests, like disaster planning etc.
• Build a healthy administration practice and implement prescribed SOP to its efficient use and smooth flow of operations.
• And continuously review systems for quality administration and add value to operations, adhering regulations like test TAT, etc.
• Administer operations of the Front Office and Guest Relations.
• Maintain a healthy, hygiene and clean environment, including pest & infection control.
• Assist in implementing management policies to increase throughput of the processes, like Six Sigma, etc
• Administer all logistics needs of the company, like drivers & dispatch
• Coordinate the maintenance, repairs and contracts
• Build healthy relationships with consultants, technicians and staff.
• Understand LIMS & PACS systems and provide support all departments & the board
• Manages and delegates tasks, direct and achieve results
• Plan ahead for solutions, troubleshoot and disaster planning.
• Provide complete support and coordination in projects
• Any other role which requires participation.
• Administer compliance at all levels
• Build healthy relationships with regulators and key personality for coordination and control.
• Coordinate all HR & Admin needs for the employees
• Maintain decorum and build a healthy culture
• Recruit staff, induct team, handle other HR functions like Appraisals, training etc.
• Obey and practice laws of Nigeria
• Have respect for other team members, board and business associates.

Qualifications

• Bachelor of Science in any Social Science related field. Additional education and qualification (e.g. MBA/Hospital Administration/Hotel Management) will be an added advantage.
• Have rich experience of coordination, administration and operations, with a minimum experience of 5 to 10 years.
• Previous experience of Guest relations, Maintenance, Renovation and Project execution will be a benefit.
• Advance skills of MS Office, Internet and computer.
• Excellent presentation, communication and leadership skills
• Should believe in quality

Other Attributes:

• Proficient in English and Yoruba. Another local language would be a benefit.
• Should have a courteous, dynamic and adaptable personality.

Search Criteria

• 30 - 40 years old, but we will not limit the search by this range
• Experience of handling projects and administration
• Dealing with staff, office issues, routine operations in any Industry around Lagos