Program Analyst at African Development Bank - AfDB

Reference: ADB/17/501
Location: Côte d’Ivoire
Grade: PL6
Position N°: 50001009

The Complex

• The Senior Vice-Presidency complex (SNVP) is responsible for supporting the President in the day-to-day management of the Bank Group to achieve it strategic objective, and drive performance culture that will align all processes and systems to deliver high impact results.
• The SNVP will provide effective leadership and exceptional coordination to ensure implementation and monitoring of key corporate decisions as well as the identification of necessary corrective measures and actions.
• The SNVP leads senior management discussions, decisions-making process and the implementation of key board and management decisions.

The Hiring Department

• Located within the SNVP Complex, the Safeguards and Compliance Department is responsible for mainstreaming environmental and social development considerations into Bank financed operations in the public and private sectors through the implementation of the Integrated Safeguard System (ISS).
• The Department provides cross-sector Environmental and Social operational support to all operations in the regions in conducting the necessary E&S due diligence and implementation support across all stages of the project development cycle.
• The Department develops, ameliorates and/or revises tools and procedures to ensure their relevance to the operations and the sectors in which they are being used.
• The Department also designs and/or provides capacity building support to ensure that all of the Bank’s projects and programmes are not only compliant with the ISS but also enhance opportunities for the sustainability of Environment and Social development outcomes.

The Position

• The main objective of Program Analyst is to assist the Department in: Collecting, providing and processing structured data on the Environmental, Social and Climate risks of the Bank’s investments to update the IT support system - Integrated Safeguards Tracking system (ISTS) - (ISTS) of the Department; (iv) ensuring effective implementation (QA/QC of data input and maintenance) of the ISTS; and (v) assisting Environmental and Social specialists in both HQ and at the Regional Hubs in ensuring effective delivery of the department work program.

Duties and Responsibilities
Under the supervision of the Director –Safeguards and Compliance, the Program Analyst will perform the following:

Work Programme / Monitoring:

• Contribute to the preparation of the Department’s Key Performance Indicators (KPIs), ensure their consistency with KPI’s of the Sector Vice Presidency Unit and prepare regular status reports and annual activity reports;
• Keep the portfolio safeguards database of the Department (active and pipeline projects);
• Supporting analytical and statistical work on portfolio and/or pipeline projects with regards to E&S;
• Update and monitor the Department’s Work Program on a monthly basis;
• Carry out analysis to improve the department work process and in particular report on the performance of projects at risk;
• Maintain the Integrated Safeguards Tracking System (ISTS) and provide assistance to end users;
• Assists researchers in writing, editing, and publishing research and other reports and results by the Department ;

Budget Preparation/ Monitoring:

• Monitor the implementation of the administrative budget and determine/recommend allocation of funds when necessary;
• Monitor expenditures to ensure that they remain within authorized level;
• Coordinate the preparation and monitoring of the quarterly mission schedules and collate related data of reports;

Other Duties:

• Prepare working documents to be presented by the Director, organize and participate in the department meetings and follow up with the decisions made;
• Coordinate responses to queries and invitations concerning the Department on his/her domain;
• Liaise with the Information Management and Methods Department (CHIS), if necessary, for all issues relating to the Integrated Safeguards Tracking system (ISTS) ;
• Liaise with the Information Management and Methods Department (CHIS), if necessary, for all issues relating to the SAP / BPPS / ATRS / SRAS system and other information technologies; play the role of SAP resource person in the Department; provide technical assistance to staff of the Department in the use of SAP-PS;
• Liaise with other key organization units of the Bank, including budget department, human resources unit, etc.;
• Monitor the logistics arrangement of the Department events.

Selection Criteria
Including desirable skills, knowledge and experience:

• Hold at least a Master's degree or its equivalent in Environment, Economics, Business Management, Information Technology or in a related discipline;
• Have a minimum of four (04) years of relevant professional experience, and demonstrated ability to manage and perform multiple tasks efficiently;
• Good working knowledge of operations, particularly the information required for project cycle activities and portfolio management, planning, work programmes, budget preparation and financial management;
• Private sector experience is advantageous.
• Ability to analyze information from different sources and play an advisory role to management and staff;
• Coordination, facilitation and analytical skills;
• Knowledge of SharePoint IT System
• Innovation & Creativity
• Communication
• Client Orientation
• Problem Solving
• Team working and relationships
• Operational Effectiveness
• Ability to communicate effectively (written and oral) in English or French, preferably with a working knowledge of the other.
• Competence in the use of standard MS office applications (Word, Excel, Access, and PowerPoint) and preferably SAP.