Personal Assistant/Company Secretary at Onward Paper Mill Ltd.

Position Summary

• We are looking for a versatile Executive assistant who has also functioned as a legal secretary.
• The ideal candidate will be well-versed in laws relating to the business environment, a competent leader able to effectively manage the CEO’s workload, organise and free up time
• The goal will be to ensure the profitability of Onward Group activities to drive sustainable development and long-term success.

Position Specifications
Personal Support to the CEO:

• Administrative, secretarial and diary support for the CEO
• Provide full PA service, including diary management, arranging appointments, dealing with/responding to e-mails, preparing correspondence, dealing with expenses claims
• Organising and attending meetings; taking minutes and preparing necessary documentations for meetings

Company Secretary Duties:

• Report to the chairman and often liaise with board members
• Organise and prepare agendas and papers for board meetings, committees and annual general meetings (AGMs)
• Take minutes, draft resolutions, and follows up on action plan
• Maintain statutory books, including registers of members, directors and secretaries
• Deal with correspondence, collate information and write reports, ensuring decisions made are communicated to the relevant company stakeholders
• Contribute to meeting discussions as and when required, and advise members of the legal, governance, accounting and tax departments of the implications of proposed policies
• Monitor changes in relevant legislation and the regulatory environment and take appropriate action
• Liaise with external regulators and advisers, such as lawyers and auditors
• Perform other duties as assigned

Education & Experience

• Candidates should possess LLB qualification
• At least 3 years of Legal Practice
• Proven experience as company secretary and Personal/Executive Assistant
• Proven knowledge of Nigerian business law

Core Competencies

• Strong communication and people skills
• Proficient in English (oral and written)
• Problem-solving skills
• Excellent organizational and leadership skills
• Thorough understanding of diverse business processes and strategy development
• Excellent knowledge of MS Office, databases and information systems
• Good understanding of research methods and data analysis techniques
• Excellent diary management skills
• Able to relate to key stakeholders at all levels of an organisation