Drivers at UNDP

Location: Yola, Adamawa Application Link

Damaturu Yobe Application Link

Maiduguri Borno Application Link
Type of Contract:Local
Post Level: GS-2
Duration of Initial Contract: Initial Duration of 1 year

Background

• Under the overall guidance of the State Programme Officer, the Driver provides logistics/transport services to staff and visitors ensuring timely delivery of quality service, manages  assigned vehicle effectively with due considerations to cost-effectiveness, passenger safety and MOSS compliance. 
• The Driver captures and monitors costs for services rendered and ensures timely cost recovery and cost-effectiveness.  
• Promotes a client-oriented approach consistent with UNFPA Rules and Regulations in delivery of services to clients.  
• The Driver works in close collaboration with Operations, Programme,  government counterparts and other non-resident UN agencies to ensure timely and consistent service delivery.

Summary of Key Functions

• Implementation of CO Workplan and operational strategies
• Support to travel management processes
• Manages vehicle fleet and transport services and team 
• Support to knowledge building and knowledge sharing

Duties and Responsibilities

• Drives office vehicle for the transportation of authorized personnel;
• Delivery and collection of mails, documents and other items;
• Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tyres  etc; performs minor repairs and arranges for other repairs and ensures that the vehicle is kept clean, keeping well the maintenance related records;
• Ensures vehicle related documentation for example licenses and insurance policy are acquired and maintained up to date
• Prepares and maintains vehicle related Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc;
• Ensures that the steps required by rules and regulations are taken in case of involvement in accident;
• Reports to the State Programme Officer (SPO) any fault detected in any of the UNFPA vehicles;
• Makes Photocopies of  mails and other official documents as may be required in the office or during workshops/seminars;
• Distributes mails as appropriate to all staff within the office and to other parties for example government, NGO offices, UN Agencies, Diplomatic missions, individuals etc  involved with UNFPA;
• Maintain records on travel in order to facilitate efficient tracking and monitoring.
• Performs any other duties as may be assigned.

Competencies
Operational Effectiveness:

• Ability to perform a variety of repetitive and routine tasks and duties
• Ability to review data, identify and adjust discrepancies
• Ability to handle a large volume of work possibly under time constraints
• Good knowledge of administrative rules and regulations
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
• Ability to organize and complete multiple tasks by establishing priorities
• Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
• Demonstrates excellent knowledge of protocol (for Drivers)
• Demonstrates excellent knowledge of security issues (for Drivers)

Managing Data:

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
• Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
• Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing Documents, Correspondence and Reports:

• Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
• Ability to produce accurate and well documented records conforming to the required standard

Planning, Organizing and Multi-tasking:

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support
• Promoting learning and knowledge management/sharing is the responsibility  of each staff member.

Required Skills and Experience
The ideal candidate should:

• Be a Nigerian national (male or female)
• Good understanding of the local language is added advantage
• Have at least completed Secondary School Education and have a School Leaving Certificate
• Possess valid professional driving license and Trade Test Certificate
• Have the ability to read and write English
• Have a minimum of 5 years professional driving experience with a reputable organization
• Work history of at least 3 years in the UN system or an international organization is desirable.