Finance Coordinator - Deployment Roster at Plan International

Req ID: 22763
Location: Nigeria
Reports to: Emergency Response Manager

Emergency Roster

• The Emergency Roster is a database of pre-selected deployable internal and external candidates who have the appropriate skills and experience to support emergency preparedness and response. It also stores information on these candidates.
• The purpose of the roster is to ensure that we have the right people in the right place and the right time with the right skills.
• Roster Members are expected to deploy to an emergency response within 72 hours or once an entry visa is received.
• A Roster Member is selected from the Emergency Roster as and when a roster request is received from one of our country offices.

Purpose

• The Finance Coordinator will be deployed, often at short notice, to support a CO respond to a particular emergency.
• The FinCo will manage all aspects of the response finances ensuring appropriate procedures are in place, adhered to and flagging any concerns to the ERM and CD.

Key Tasks

• Support the development of emergency response master budget
• Ensure all funding submission budgets are aligned with the master budget
• Assist in the preparation of a disaster response funding plan & budget and in the development and drafting of project proposals
• Supervise and manage the inputting of all financial transactions in to SAP.
• Ensure adherence to all Plan International’s and donor regulations.
• Reinforce control mechanisms in country.
• Establish an effective filing system for easy access to information and proper documentation.
• Develop/maintain procedures for tracking emergency response income / expenditure in accordance with Plan International policies and procedures
• Ensure appropriate apportioned and shared cost in budgeting and track cost recovery during implementation
• Prepare and review monthly budget vs. actual and flag over/under utilization to ERM
• Conduct PU and partner visit to review financial procedures and assist PU and partner finance as necessary
• Facilitate external/donor audit

Knowledge & Experience

• Accountancy/Financial Management qualifications
• Good knowledge of SAP
• Clear knowledge on Plan cost recovery policy
• Strong knowledge of donor requirements
• Experience in financial management of emergency operations
• Knowledge on basic internal control in financial management 

Skills:

• Strong skills in MS word, Excel and report development
• Budget development and monitoring
• Ability to work under pressure , late hours, weekends and holidays in order to meet the deadline 
• Language skills desirable (for example English, French, Spanish, Portuguese, Arabic)
• Good interpersonal skill
• Ability to work independently and as a team player