Deputy Human Resources Coordinator at Alliance for International Medical Action (ALIMA)

Location: Maiduguri, Borno

Major Responsibilities
Implementation of the Mission’s Comprehensive HR Policies and Procedures:

• Provide input in the development and implementation of an annual HR strategy for the mission
• Support the HR coordinator for the implementation and roll out of HR policies
• With the support of the HR Coordinator and feedback from the bases, identify the challenges and gaps in HR policy and their implementation
• Support in the development of new policies
• Focal point for communication, roll out, designing associated training, implementation in collaboration with HR Coordinator, and monitoring
• Support HRCO in liaise with other NGOs working in country to compare policies and establish best practices
• Support HRCO to review the mission Internal Regulations annually, ensuring that it is compliant with ALIMA, local labor and tax laws

Oversee HR Audits, Compliance and Mission Statistics:

• Carry out a bi-annual audit at mission level, both in the capital and in each base
• Create, implement, and monitor the progress of a work plan to address the audit findings
• Develop and circulate relevant HR statistics on a monthly basis
• Monitor and Review HR quality standards, data and reporting
• Support the finance department and each base to prepare for and carry through the HR portion of internal and external audit

Communicate HR Matters Both Internally and Externally in a Timely Manner:

• Compile and submit a monthly HR report to the HR Coordinator
• With support from the HR Coordinator develop the HR content for briefings and inductions
• Delivering the on-boarding process to all new staff which includes the submission of Objectives from all bases
• Delivering exit interviews to leavers at certain levels for the coordination and roll out to the bases. Submit information to the HR Coordinator and Management
• Assists employees with benefit related issues
• Represent Alima and support the logistics department to negotiate with all HR-related suppliers – insurance providers, hotel, travel agent, meeting venues, etc.

HR Day to Day Management:

• Working with the HR Coordinator periodically on HR Projects
• Assist with the monthly overseeing of each base and timekeeping of payroll activities
• Respond to general HR queries
• Insure the implementation of Homere (HR management software) including the preparation of the payroll (in line with local legislation regarding social security/tax payments). Train the HR Supervisor, the Field Admin for a proper using of Homere software

Supervise and Manage Staff Under Your Responsibility:

• Provide day-to-day management of staff directly under his/her responsibility
• Set objectives with staff under his/her direct management, and appraise their performance in accordance with ALIMA performance management policies, identifying areas where they require support and capacity building
• Ensure that all HR policies and procedures are followed for staff directly under his/her responsibility
• Oversee the team that ensures the following
• Guest house and Office are well maintained
• All staff files are up to date
• Staff receive all HR cards and documents

Additional Responsibilities

• Bi- weekly HR updates
• Annual review of Internal Regulations
• Staff Management Tracker
• This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task
• The Deputy HR Coordinator should be flexible and adaptable with regards to the implementation of the daily work/activities
• The Deputy HR Coordinator will be expected to step in, in the absence of the HR Coordinator when requested
• The Deputy HR Coordinator is expected to conduct all duties in a professional manner following ALIMA Nigeria mission staff regulations and charter

Experience and Skills

• Essential, Degree/diploma in HR Management / Administration / Business Administration / Law or related field
• 3 years relevant experience as an HR professional in international NGO context
• Working experience at management positions is essential
• Working experience with International medical NGO, an asset
• Fluency in English. Speaking French is an asset
• Essential, computer literacy (word, excel, internet) ; the knowledge of Homere (HR management software) is high appreciated
• Strong interpersonal skills, team work
• Strong knowledge of management, recruitment, payroll & benefits management, training & development, and team management
• Highly organized, detail oriented and able to work under pressure
• Disciplined, rigorous, self-motivated and able to set and meet deadlines, work autonomously and arrive at decisions and conclusions with minimal guidance, and within timeline
• Capacity for analysis, synthesis and reporting of large amounts of information

Conditions

• Contract term: contract under French law, 6 months’ renewable
• Salary: depending on experience + per diem

ALIMA Pays for:

• Travel costs between the expatriate’s country of origin and the mission location
• Accommodation costs
• Medical cover from the first day of the contract to a month after the date of departure from the mission country for the employee
• Evacuation of the employee