Receptionist at Adexen

Job Reference: 1297
Location: Nigeria
Industry: Construction & Real Estate
Function: Commercial & Communication

Duties

• Be at the reception at all times
• Receive/make phone calls on behalf of staff and route calls to specific persons.
• Attend to customers and visitors warmly and referring them to appropriate units, sections and staff
• Schedule meetings and conference rooms.
• Be available during the monthly general cleaning
• Ensure that the reception area is comfortable and conducive for visitors
• Receipt of incoming mails and dispatch of outgoing mails through designated courier company
• Immediate report of any faults observed in reception, telephones, PABX and general office equipment to OM for immediate action
• Take record by imputing all company proposals and profiles into the system
• Ensure the phone lines never run out of airtime
• The front desk must be kept tidy and presentable with all necessary material at all times (pens, forms, paper etc.)
• Organize booking for meetings in the boardrooms in the Diary at the reception. Find out if refreshment will be needed
• Direct Visitors where they can sign in
• Collect and distribute parcels and other mail after it has been registered at the reception to the OM
• Perform basic bookkeeping, filing, and clerical duties. (e.g. Monthly Airtime Usage, Voucher for Water, Calls coming in and going out etc.)

Expectations

• A First Degree or its equivalent in any discipline from a reputable institution
• 1-2 years of post-NYSC experience
• Proven experience as front desk representative, agent or relevant position
• Familiarity with office machines (e.g. fax, printer etc.)
• Knowledge of basic stock and bookkeeping
• Proficient in English (oral and written)
• Excellent knowledge of MS Office (especially Excel and Word)
• Strong communication and people skills
• Good organizational and multi-tasking abilities
• Problem-solving skills
• Customer service orientation
• Well-dressed, presentable and professional outlook
• Any other administrative job functions as may be assigned by the OM, directors or partners of the firm