Office Assistant (NYSC) at HIFASS

Open to: All interested Applicants
Work Hours: full-time 40 hours/week

General Description

• Maintain the office operations by, receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items;
• Perform receptionist duties by serving customers,
• Photocopying documents and other duties as assigned.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute incoming mail and communications in a timely manner to appropriate channel
• Prepare outgoing letters/correspondents for dispatch
• Assist the Director Admin to maintain a filing system and file all correspondences
• Re-direct calls as appropriate and take adequate messages when required
• Direct all visitors to the appropriate staff member or office
• Coordinate and organize department activities and functions like meetings, trainings etc and set up rooms and equipment to be used
• Run work related errands( Banks, photocopies, etc)
• Responsible for stock, issuance and tracking stock level
• Monitor level of supplies and handle shortages
• Resolve office-related malfunctions and respond to requests or issues
• Any other duties as assign.

Minimum Qualification

• HND/Bsc in Business Administration and Secretarial Studies.
• Other specification: Candidates must be in Batch A-Stream 1 2017.

Knowledge and Skills:

• Knowledge of office equipment
• Proven experience as an office assistant, virtual assistant or in another relevant administrative role
• Knowledge of “back-office” computer systems (ERP software)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office
• Knowledge of inventory.