Senior Admin/Finance Assistant at United Nations High Commissioner for Refugees (UNHCR)

Job ID: #2054314
Vacancy Number: 2017/VA/010a

Job Description

• The United Nations High Commissioner for Refugees (UNHCR) Nigeria wishes to engage the services of a Senior Admin/Finance Assistant in its Abuja Office on a Fixed-term basis.
• Under the supervision of the overall supervision of Senior Admin/Finance Officer and direct supervision of the Assistant Admin./Finance Officer, the incumbent shall liaise with local suppliers, banks and/or financial institutions on routine subject matters, keep frequent contacts with staff at various levels in the office and occasionally with staff at the same level in other duty stations and/or Headquarters and will both learn from colleagues and contribute to their work by carrying out the following tasks:
  • Processes entitlements, drafts contracts and maintains various personnel records and files;
  • Assists in the recruitment of GS staff by evaluating candidate applications and conducting preliminary interviews;
  • Assists in surveys on local cost of living, local salaries, housing rental and collecting the information on the above-mentioned; Processing requests for visas, identity cards, driving licences and other personnel-related documents; Prepare travel authorization and assist in the submission of travel claims;
  • Attends meetings on day-to-day on admin. matters; administers the movement of local staff members, their attendance, leave plan, overtime, etc. Assists in the preparation of inventory records of non-expendable equipment for submission to Hqs and takes care of stationary order;
  • Maintains financial records and monitoring systems to record and reconcile expenditures, balances, payments, statements and other data for day-to-day transactions and reports;
  • Assists in preparing financial vouchers and monthly accounts;
  • Selects and enters data from a wide variety of documents, verifying accuracy by checking sources, making necessary calculations and assuring inclusion of all relevant data;
  • Assists in preparing admin. budget submission for entire year; maintains liaison with officials of local bank to obtain day-to-day information in exchange and interest rates, changes in procedures and regulations and matters pertaining to maintenance of office bank accounts.
  • Perform other duties as required.

Essential Minimum Qualifications

• Completion of Secondary education or equivalent technical or commercial school with certificate/training in Business Administration, Finance, Office Management, Human Resources or other related field.
• Minimum 5 years of job experience relevant to the function;
• Computer skills (MS office and People Soft applications).
• Fluency in English and working knowledge of another relevant UN language or local language (as applicable in the duty station).
• In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.

Desirable Qualifications & Competencies:

• Knowledge in UNHCR Admin and financial rules, procedures and processes;
• Knowledge and working experience of MSRP (Peoplesoft);
• Completion of UNHCR learning programmes or specific training relevant to functions of the position.
• Knowledge of another relevant UN or local languages.