Admin/Office Manager at Apata & Ascott Limited

Job Description

• We are looking to hire an efficient Administrator to manage the administrative operations of the company.

Responsibilities

• Serve as the point person for office manager duties.
• Schedule meetings and appointments.
• Organize the office layout and order stationery and equipment.
• Maintain the office condition and arrange necessary repairs.
• Partner with HR to update and maintain office policies as necessary.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Manage contract and price negotiations with office vendors, service providers and office lease.
• Manage office G&A budget, ensure accurate and timely reporting.
• Provide general support to visitors.
• Assist in the onboarding process for new hires.
• Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements).
• Plan in-house or off-site activities, like parties, celebrations and conferences.

Requirements

• Proven experience as an Office manager, Front office manager or Administrative assistant.
• Knowledge of office administrator responsibilities, systems and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers).
• Familiarity with email scheduling tools, like Email Scheduler.
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.