Assistant Manager / Manager PMO at Rutotech International

Job Summary

• Selected candidate will manage key function/s in IT Project Management Office.
• This role is for managing specific function/s in PMO domain as per the standard discipline in PMO methodology.
• Work in a cross functional team taking responsibility of managing the delivery of function in the program.
• Liaise with customer organization function and internal department leaders taking complete responsibility to deliver to fulfill all the requirement as stipulated in customer contract and adhering to Huawei company policies and processes.

Role

• Owner of THREE or more PMO function/s as designated by PMO Leader/Director, taking end to end responsibility to fulfill requirements:
  • Quality Management,
  • Risk Management,
  • Scope Management,
  • Contract Management,
  • Service Delivery Reporting (SLA Reporting)
  • Knowledge Management,
  • Document management,
  • Procurement/Resource/Assets Management,
  • Program communication management and Program Reporting
• Work in a cross functional organization in close coordination with relevant stakeholders to fulfill the PMO function/s in the assigned programs.
• Interact and communicate with customer as single point of contact for the designated PMO functions.
• Assist PMO leader/Director in implementation of Huawei’s IT projects-related governance framework, policies and procedures as laid down in contract and company processes

Responsibilities

• Liaise with customers Program Management Office (PMO) and Huawei IT delivery organization to establish, operate and run the assigned function/s as per PMO standards for IT Program.
• Capture, implement improvement activities from time to time based on learnings, audits and industry practices.
• Develop reporting dashboard, reports for the assigned function.
• Prepare reports as per defined intervals to all concerned stakeholders.
• Establish and maintain healthy work relationship with key internal and external stakeholders.
• Liaise with HQ Quality Assurance division to develop quality plans, quality reports for IT operations/ IT projects.
• Ensure compliance with industry benchmarked IT Program Management standards.
• Perform specific activities of the Annual IT plan as delegated by PMO Leader/Director.
• Provide leadership and guidance to subordinate team members and manage subordinates’ performance towards the achievement of overall team objectives.
• Assist PMO leader/Director in translating IT Governance and Quality strategy and plans into specific improvement programs/ projects.
• Additional responsibilities include assisting the PMO Director with defining, improving and updating the project management processes, standards and governance, assisting Managers on operations, projects by contributing to Quality Reviews, and co-ordinating activities in support of quality objectives.
• Perform any other duties as assigned by the PMO Leader/Director
• Keep abreast of global and local best practice as it relates to the unit’s activities.
• Attend team/departmental/customer meetings as required. Make meeting notes and action tracker.

Qualifications & Experience

• Minimum of five years (5-8 years) relevant experience in Project Management Office and its processes in IT/Telecom industry.
• Master's or Bachelor’s Degree in IT, Business Management or a related discipline preferred.
• ITIL v3 Foundation Certification Preferred.
• PMP Certified, Prince 2 Certified (desirable)
• Certification in project management is an added advantage.
• Experience of managing small projects, or exposure to the end to end project lifecycle, or managing substantial parts of the project lifecycle
• Experience of working within a structured project management framework.

Key Skills:

• Program Management professional skills with experience in at least three disciplines of Project/Program Management
• Knowledge and experience of Microsoft packages, including Microsoft Project, MS Office
• Experience in undertaking qualitative and quantitative risk analysis using Monte Carlos Simulation, PERT or equivalent software packages in large programs or portfolio of projects.
• Demonstrated skills at managing stakeholder groups, balancing relationships and business diplomacy while being assertive.
• Good multi-tasking skills with ability to work under pressure and strict deadlines.
• A strong customer centric approach, good communicator and team player.
• Experience of successful delivery in a challenging environment.
• Fluent in English