Liaison Officer at Medecins Sans Frontieres

 Main Purpose
Planning, and monitoring all logistic and administration in the base according to MSF protocols, standards and policies, in order to allow continuity to the mission’s activities during the Abuja airport Closure (estimated time 6 weeks)

Job Description
Establishing, planning and supervising in close collaboration with the Log Admin the logistics and admin activities related to MSF staff transiting through Kano, in terms of accommodation, transport, and related needs.

Ensures the timely sending, follow-up and retrieving of the passports sent to immigration for renewal. Monitoring the implementation of the following activities in accordance with MSF procedures and guidelines:
HR:

• Planning and supervising administrative and logistic processes (, accommodation according to extension of mission, early return, etc.) of the national and international staff of the project in order to facilitate its reception, and movements
• Acting as a facilitator/liaison officer among the sections to increase communication and ask the support of the Log Admin to coordinate in case of conflict
• Processing of a large number of data and movements coming from different interlocutors Be surveillant on the security context
• Share security information that could affect the movements with the relevant people
• ensure that all MSF staff has applied and obtained on time any visa, stay, travel or working permits in the mission country according to needs, and keep information on legal, administrative procedures
• Maintain HRCO’/E – Logistics / Admin Manager informed about ongoing trips, specific situations or changes etc… Follow up clearances of MSF cargos and informs about any possible planned or extraordinary needs.
• Ensure movements are well organized in and out of Kano by flight or road.
• Briefing new arrivals on general outline of Kano security during their stay including go and no go areas
• Represent MSF to go to authorities such as immigration, airport and other practicalities related to movement of staff.
• Flexibility to support movements in both Kano and Kaduna
• Follow up all movements from Kano to the Projects or the Coordination in Abuja
• Follow up the pick-up and drop of the staff travelling IN/OUT of the country
• Prepare and deliver all HR documents (ID Card, Mission Order, Phone etc.) to the staff in transit in Kano
• Recuperates the same materials and makes sure they go back to where they belong
• Assist the MSF travellers in managing their transit in Kano

Required Skills and Conditions
Education
Essential, Tertiary education or technical skills in three or more of the following fields: ICT, supply management, communication, transport, administration

Experience

• Essential 2 years of previous working experience. Excellent communication skills, ability to liaise with different interlocutors, ability to prioritize, resistance to stress in lack of sufficient information. Previous MSF experience as admin/log/liaison officer is an asset
• Languages
• Essential, English language.
• Knowledge
• User level knowledge of Excel

Competencies

• Commitment to MSF Principles
• Behavioral Flexibility
• Results and Quality Orientation
• Teamwork and Cooperation

Contract
Fixed Term Contract, 208 working hours per month and roster flexibility required.

Remuneration
Monthly gross salary of one hundred and forty one thousand two hundred and thirty one naira. (N141, 231)