Secretary To Registrar Chapter/Operations at CIPM

Job Code (JobCode: N09)

Reporting To:- The Registrar

Job Objectives

• To provide secretarial and administrative assistance to the Registrar
• To provide interface between the secretariat and Chapters

Competencies

• Secretarial skills
• Administrative skills
• Communication skills
• Interpersonal skills
• Computer application skills

Responsibilities

• Help plan and organize the daily schedules of the Registrar
• Organize scheduled meetings and appointments
• Plan and organize office records to facilitate storage and ease of access or retrieval
• Ensure proper routing of all communications and mails to achieve objectives
• Manage protocol and traffic of persons for the Registrar.
• Liaise with chapters to attend to their inquiries, queries, and request for minutes of their monthly meetings.

Key Performance Indicators (KPI’s)

• Efficiency in planning daily schedule
• Efficiency and timeliness in organizing meetings and appointments
• Ease of access or retrieval of needed memos, reports, correspondences
• Monthly reports on Chapters.
• Knowledge, Skills, and Experience Needed
• HND in Secretarial Studies
• Minimum of 5 years cognate experience
• Knowledge and application of computer software such as MS Word, MS Excel, and PowerPoint.