Senior Associate, Operations and Logistics at Evidence Action

Job Purpose

• To perform general procurement, logistics and cash disbursement duties for Evidence Action in Nigeria
• The position holder will also be the point person in managing government disbursements and returns for the Deworming program in Nigeria.

Duties and responsibilities

• Engage and monitor programme transport vendors to deliver training materials, tablet poles, programme trainers, and other related programme deliverables to the right programme sites
• Co-ordinate the purchase of programme promotional materials e.g. banners, fliers, T-shirts, bags etc.
• Maintain healthy relationships with vendors and service providers such as transport companies, hotels, training venues and other vendors relevant to Programme Implementation
• Develop customized programme budgets to be used for implementation of cascade activities
• Send out relevant budgets for specific activities ahead of receipt of funds and execution of activities to the counties and sub counties
• Ensure states and LGAs report back expenditure of the funds in conformity with Evidence Action Financial policy and guidelines
• Coordinate all the government disbursements and returns for the deworming program in Nigeria.
• Maintain filing records of all financial transactions within the organization in an orderly manner.
• Prepare disbursement request forms for all government payments and attaching all required supporting documents.
• Disburse cash payments as per the financial policies of Evidence Action.
• Keeping track of staff expense accounts including reconciling the same and sending their statements by 15th of the subsequent month.
• Support project staff and government representatives in processing their returns while attaching all required supporting documents.
• Ensuring all staff and government advance accounts are zeroed out.
• Ensuring completeness, accuracy and timeliness in the processing financial information.

Key performance Indicators

• Tracking of all Government and staff advances
• Keeping records of all staff and government returns
• Ensuring all logistical support for the program
• Ensuring all procurements are in line with Evidence Action procurement policies and guidelines.

Qualifications

• Minimum Bachelor’s degree in finance, accounting, logistics or a closely related field from a recognized university.
• Experience in managing community based programs.
• At least 3 years of experience performing responsibilities required for the position and demonstrating progress in the role.
• Audit experience and managing of grants is desirable
• Strong team leader and player
• Excellent communication, high computer literacy levels and interpersonal skills

Working Conditions

The successful candidate will be expected to work from Abuja with regular travel to various states.