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  • Posted: Aug 8, 2016
    Deadline: Aug 21, 2016
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    Since 1979, we have helped people grappling with the toughest hardships survive - and then thrive. That’s the heart of our approach: We help communities turn crisis into opportunity. Throughout our history, Mercy Corps has demonstrated innovation, timeliness and the ability to adapt quickly to changing realities.
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    Procurement Assistant

    General Position Summary

    • The Procurement Assistant is responsible for facilitating the general aspects of Mercy Corps procurement and logistics operation.
    • Working closely with Program, Administration, Finance and Logistics.
    • The Procurement Assistant is instrumental in supporting program activities through his/her services.

    Essential Job Functions

    • Assist procurement team with daily coordination of MC procurement activities;
    • Able to understanding of MC procurement policies and formats.
    • Collects quotations and bids from the market for PR’s as assigned by supervisor - as per Mercy Corps standards and formats;
    • Interact with vendors during collection of quotations - explain Mercy Corps formats and ensure that vendors will use the provided forms.

    Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations as described below:

    • Interact with contractors, in coordination with the Procurement Officer;
    • Prepare the required documentation of supplies and transactions are completed to MC standards.
    • Assists the P&L management and office staff with procurement activities, as required;
    • Assists Senior Operations Manager with asset management.
    • Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
    • The Procurement Assistant will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
    • Other duties assigned.

    Accountability:

    • Accountable for Mercy Corps Field Procurement Manual, Field Asset Management Manual, Fleet Management and Warehouse Management Policy Guidelines and other in-country policies and procedures in logistics and procurement management as well the MC Code of conduct regarding procurement activities and MC Conflict of Interest policy.

    Reports Directly to:

    • Senior Procurement Officer

    Works directly with:

    • Finance team, Abuja based logistics and procurement staff
    • Co-ordinates with Mercy Corps program and operation staff regarding procurement planning and activities.

    Knowledge and Experience

    • Degree in a relevant business field is desired
    • Minimum of 1 year experience in supply chain management; international business or related field.
    • Certification in procurement and supply chain management, an advantage
    • Strong organizational skills; ability to interact effectively with international and national personnel.
    • Good oral and written English skills.
    • Good computer skills on MS Office programs especially in MS excel.
    • A demonstrated ability to multitask and process information into action as to not delay program activities.
    • A clear understanding of procurement ethics and donor compliance is essential.

    Success Factors:

    • Conscientious with an excellent sense of judgement
    • Ability to work simultaneously on multiple tasks
    • Willingness and ability to work effectively with a wide variety of people
    • Excellent interpersonal skill
    • Ability to work as part of a team and coordinate with project personnel
    • Good spoken and written English
    • Computer literate and strong organizational skills.

    Method of Application

    Qualified candidates should submit their CV's and Cover letter to: ng-recruitment.nigeria@mercycorps.org

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