Procurement Assistant at Mercy Corps

General Position Summary

• The Procurement Assistant is responsible for facilitating the general aspects of Mercy Corps procurement and logistics operation.
• Working closely with Program, Administration, Finance and Logistics.
• The Procurement Assistant is instrumental in supporting program activities through his/her services.

Essential Job Functions

• Assist procurement team with daily coordination of MC procurement activities;
• Able to understanding of MC procurement policies and formats.
• Collects quotations and bids from the market for PR’s as assigned by supervisor - as per Mercy Corps standards and formats;
• Interact with vendors during collection of quotations - explain Mercy Corps formats and ensure that vendors will use the provided forms.

Ensure fair competition and strictly adhere to MC procurement rules regarding vendor relations as described below:

• Interact with contractors, in coordination with the Procurement Officer;
• Prepare the required documentation of supplies and transactions are completed to MC standards.
• Assists the P&L management and office staff with procurement activities, as required;
• Assists Senior Operations Manager with asset management.
• Identify assets during the course of procurement and notify the Asset Controller on receipts of assets.
• The Procurement Assistant will conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission
• Other duties assigned.

Accountability:

• Accountable for Mercy Corps Field Procurement Manual, Field Asset Management Manual, Fleet Management and Warehouse Management Policy Guidelines and other in-country policies and procedures in logistics and procurement management as well the MC Code of conduct regarding procurement activities and MC Conflict of Interest policy.

Reports Directly to:

• Senior Procurement Officer

Works directly with:

• Finance team, Abuja based logistics and procurement staff
• Co-ordinates with Mercy Corps program and operation staff regarding procurement planning and activities.

Knowledge and Experience

• Degree in a relevant business field is desired
• Minimum of 1 year experience in supply chain management; international business or related field.
• Certification in procurement and supply chain management, an advantage
• Strong organizational skills; ability to interact effectively with international and national personnel.
• Good oral and written English skills.
• Good computer skills on MS Office programs especially in MS excel.
• A demonstrated ability to multitask and process information into action as to not delay program activities.
• A clear understanding of procurement ethics and donor compliance is essential.

Success Factors:

• Conscientious with an excellent sense of judgement
• Ability to work simultaneously on multiple tasks
• Willingness and ability to work effectively with a wide variety of people
• Excellent interpersonal skill
• Ability to work as part of a team and coordinate with project personnel
• Good spoken and written English
• Computer literate and strong organizational skills.