Lease Administrator/ Front Desk Officer at Hreade

Division/Department

Facility Operations

Reports To

Centre Manager

ESSENTIAL JOB FUNCTIONS

• Draft, prepare control and seal leases
• Capture and process lease agreements using in-house software;
• Prepare, cancel and amend lease agreements,  addenda and surety ships
• Handle options for renewals and bank renewals
• Work with related departments to ensure proper coding of all departmental lease agreements
• Maintain regular contact with other departments to obtain information and/or to correct transactions
• Attend to visitors and provides enquires to guests
• Manage the reception area to ensure effective telephone communications internally and externally to maintain professional image
• Receive and direct guests, clients and other visitors to appropriate office
• Attend to and ensure  prompt response to all inquiries
• Delivery and receiving of in-coming and out-going mails to and from respective clients
• Ensure that work area and environs are clean, secure, and well maintained
• Assist Portfolio Management personnel as needed
• Keep management informed on area activities and any significant problems;
• Attend and participate in meetings
• Ensure that work area is clean, secure, and well maintained;
• Complete special projects as assigned
• Notify staff dealing with parking of new/renewed parking bays of lease agreements;
• Prepare monthly reports, tenant liaison, portfolio liaison, and check daily processed work of co-workers.
• Any other duties related to loading and processing.

EDUCATION:

Bachelor’s degree in Law or Social Sciences

TECHNICAL REQUIREMENTS:

Good understanding of “Legal leases”

KNOWLEDGE REQUIREMENTS:

• Computer proficiency
• Knowledge in lease management
• Knowledge of office administration

SKILLS REQUIRED:

• Presenting and communicating skills
• Working with people
• Analyzing
• Planning and organizing
• Applying expertise and technology

WORK EXPERIENCE:

At least two years experience in an administrative role.