Program Support Officer at Dangote

Job Description
1.) Operational Support:

• Liaise with Admin Manager (Abuja) and Office Manager (Lagos) to ensure adequate logistic, financial and administrative support to Health and Nutrition team
• Organize and support meetings of H&N staff both within and outside the office
• Ensure the Abuja sub-office of the Foundation runs smoothly: attend to day-to-day challenges and document issues accordingly
• Ensure availability of office needs including furniture, stationery, equipment, and infrastructure (power, water, internet etc.)
• Receive and document internal and external guests that visit the Abuja sub-office
• Manage the Abuja sub-office petty cash flow and ensure proper documentation of expenditure
• Coordinate and support staff movements including leaves, field/HQ trips, and meetings/appointments
• Work with office manager (Lagos) to arrange international travel logistics for staff where applicable
• Maintain an inventory of all Dangote Foundation equipment in Abuja

2.) Grants Management and Compliance:

• Support the process of identification and engagement of implementing partners for health and nutrition programs
• Support the whole range of grants management activities beginning from pre-award assessments, monitoring/compliance visits and close-out procedures
• Communicate Dangote Foundation grants policies and procedures to partners and organize trainings where necessary
• Review partner liquidations and financial reports before onward transmission to the finance team in Lagos. Identify compliance issues and carry out appropriate actions as detailed in the Foundation grants manual
• Carry out periodic checks to ensure partners comply with agreements and MOUs, and document any variances
• Maintain grants files and ensure they are up-to-date
• Support internal and external audits

3.) Communications and Documentation:

• Maintain records of all health and nutrition program activities – both hard and soft copies
• Document all meetings and share reports accordingly
• Document case studies and success stories of program activities: visit field visits, interact with beneficiaries and get firsthand information and pictures
• Work with Program Officer to follow up and document requests for medical assistance
• Work with MEAL Adviser to ensure an effective information management system for program activities
• Ensure all team members prepare and submit trip reports following every trip out of Abuja
• Manage all letters and other communication to and from the Abuja sub-office including those relating to NGOs and government partners

4.) Other tasks:

• Support program activities including meetings and trainings
• Coordinate and host meetings with partner staff
• Carry out any other task as assigned by supervisor