INSO Field Office Administrator at International NGO Safety Organisation (INSO)

Location: Nigeria (Maiduguri)

Closing date: 5th  May 2016

Starting Date: ASAP

Terms and Conditions: One (1) year (renewable), National Position, based in Maiduguri.

Summary of the role:

The role of the Field Office Administrator will be to oversee and regulate the financial, human resource administrative and logistical functioning of INSO Nigeria in Maiduguri. S/he will report directly to the INSO Country Administration Manager (CAM) Nigeria. S/he will supervise two drivers and cleaners. The post is based in Maiduguri and is offered on a one-year contract basis.

Key Objectives:

To maintain and control the cashbooks and ledger

• Ensure that 100% of expenses are accurately entered on soft cashbooks on a daily basis
• Ensure that 100% of entries to the cashbooks are supported by valid purchase request invoices and receipts

To assist the CAM in the HR national staff administration

• Assist the CAM to file in a consistent and accessible manner all auditable documents (CV, leave records, disciplinary notices, hire notes…)

To assist the CAM in the HR international staff administration

• Assist the CAM in all administrative process for visas, residency papers, work permits and others documents requested by the government for field international staff
• Assist the CAM with travel and accommodation arrangement from around the north East and North West region.

Provide office support services in order to ensure efficiency and effectiveness within the INSO office

• Maintain service contracts in coherent and accessible manner
• Assist the CAM in all others administrative, financial and procurement/logistical requirements

Mandatory Requirements:

• Admin/HR/Finance educational background  and working experience
• Staff management  experience
• Knowledge of administrative, HR and logistical processes
• Computer  literate
• Knowledge of Kanuri will be an added advantage
• Organised and structured personality