Admin Coordinator at Pfizer

Job Purpose

• Coordination of administration of NEAR offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the country manager  and the NEAR commercial leadership team.

Key Accountabilities

• Office coordination and management
• Coordination of admin support and resource management
• Act as representative of Admin functions with leadership
• Ensure that office supplies and services are maintained at appropriate levels
• Monitor service levels
• Monitor inventory
• Ensure that contract service levels are met
• Collaborate with procurement to ensure cost-effectiveness

Corporate Admin:

• Support Finance Director and Country Manager in administration of all admin related to Pfizer entity
• Nigeria, Ghana offices
• Oversight of Kenya offices
• Coordination of stakeholders / signatories relating to legal entity
• Ensure requisite registrations and documentation are up-to-date
• Management and retention of related visas

Selected CM admin:

• As agreed with CM
• Calendar management
• Travel planning
• Additional tasks as required

Global Operations:

• First point of contact for Global Ops - Dubai
• Interface with local contractor (Broll)
• Ensure that site is maintained to Pfizer defined standards
• Physical site inspections weekly
• Review of Broll invoicing
• Oversight of maintenance (planned and one-off)
• Requirements
• Costs
• Timeliness
• Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management:

• Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
• Liaise with relevant functions; assistants, security, logistics providers
• Liaise with embassies and airlines (travel agencies) for visas and flight routings
• Assist with Visa applications, immigration activities as required.

Additional projects as required by Country Manager:

• EHS point of contact
• HR support as required
• ISO support as requested

Job Specific Technical/Functional/Professional Competencies:

• Business acumen
• Acts decisively
• Seizes accountability
• Holds people accountable
• Ability to plan in short and medium term
• Ability to prioritise and manage time well
• Ability to work successfully within a complex corporate environment
• Computer and data management skills
• Ability to work with little or no supervision
• Strong interpersonal, influence and communications skills

Experience and Knowledge

• 3 years or more in similar position E.g. Office management, PA
• Further education in management, finance, HR advantageous
• MS Office competent
• Good written and verbal communication skills