Administrative Head at Adexen

Job Description

• Provides administrative to the Project Director and the Organisation as a whole
• Manage the stationeries, the office equipment, the driver, and Back-up computer
• Manage Employee’s timesheet
• Creation of PowerPoint documents
• Creation of Excel documents
• Responsible for the Document Control-Register all incoming and outgoing mails, documents, files, drawings and archive them with the correct codification for easy retrievals or future use
• Manage the procurement, distribution and maintenance of office supplies.
• Book and manage travel itinerary and hotel accommodation of Superior
• Schedule and manage the Project Director’s appointments
• Manage the use of the company’s car; prepare the car’s mileage at the end of the month
• Update the Correspondence registers and dispatch it weekly to team members
• Receive visitors
• Prepare Monthly Budget and manage the office petty cash and expenses
• And all other duties assigned

Expectations

• A relevant High school qualification, whilst a tertiary qualification in Administration would be an advantage
• At least five years’ experience in an administrative role
• Excellent communication and people skills
• A well organized, meticulous candidate with the ability to plan and prioritize activities.
• Fluent in English Language (written and spoken)
• Good presentation and negotiation skills
• Computer literacy on Microsoft Office
• Ability to perform well under pressure would be suited to this role
• Ability to work as an integral part of a team