Administrative Assistant at Stresert Services Limited

Our client is a pioneer leader in the design, supply & installation of turnkey Fire Suppression System for high value/risk environments. They require the service of an Administrative Assistant for urgent employment.

Job Summary:
The position performs administrative and office support activities for multiple units. Duties may include answering telephone calls, receiving and directing visitors, word processing, creating spreadsheets, presentations, and filing etc.

Detailed Responsibilities:

• Ensure the smooth running of the organization; carry out clerical duties such as photocopying, binding, filing etc.
• Act as the first point of contact to visitors’ as well as provide information by answering questions and requests.
• Resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain the organization’s storeroom and log inventory transaction on software provided.
• Handles the organizations petty cash, order and receive materials and ensure they are in accordance to the requested specification from suppliers into the store.
• Carry out human resources duties such as compiling the attendance data to assist generate input for monthly payroll.
• Contribute to team effort by accomplishing related results as needed.

Required Skills:

Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Negotiation, Analyzing Information , Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication Skills.

Educational Requirement:

• Must be a graduate with background in social sciences.
• Must have 3 years related experience in similar function.