Consultant - Program Management Manual - EECSP at World Learning

About TMG

Transition Monitoring Group (TMG) is the foremost independent election observation group in Nigeria. Established in 1998 as a non-profit, TMG is now estimated to have over 400 member-organizations in its coalition located in all six geopolitical zones and all 36 states plus the FCT (Federal Capital Territory). TMG and its members are committed to the entrenchment of democracy in Nigeria after more than 30 years of repressive rule. TMG’s approach to the rights, responsibilities, and ethical obligations of non-partisan citizen election monitoring are drawn from the “Declaration of Global Principles for Nonpartisan Election Observation and Monitoring by Citizen Organizations.” Thus, TMG bases its work on the precepts that: 1) the authority of government derives from the will of the people expressed in genuinely democratic elections; 2) everyone has the right to participate in government and public affairs, including by seeking to be elected and to vote in genuinely democratic elections; and 3) elections therefore belong to the people, and citizens have a right to know. TMG is a member of the Global Network of Domestic Election Monitors (GNDEM), as well as the West African Election Observer Network (WAEON). The TMG coalition is also committed to enhanced citizen participation and good governance through programs in the area of civic education and advocacy.

Background of the assignment

World Learning is currently supporting the implementation of the Electoral Empowerment of the Civil Society Program in Nigeria as a key consortium member. World Learning has been tasked with supporting the Transition Monitoring Group (TMG) one of the main sub-grantees of the project to review its project management systems and develop a comprehensive program management manual.

Currently, TMG does not have in place a well-structured program management system with the existing manual being very basic and not addressing fundamental program management aspects such as design, planning, monitoring and evaluation and closure. The absence of this leaves gaps on how programs are conceptualized, developed and implemented as well as how the program monitoring is done. Thus, the program may not achieve the desired objectives or better still better results may not be obtained.

In this respect, World Learning proposes to bring on board a consultant to support with the development of the program management manual. The consultant will work closely with TMG, WL and NDI to review the TMG program management systems and develop the program management manual. The CSO Manager will offer broader oversight on execution of the assignment and achievement of deliverables while the TMG Program Manager will act as the primary contact while developing the manual.

Objectives of the Assignment

The objective of the assignment is to come up with a document that will streamline the TMG program management systems and process and document the same in a program management manual. The document is expected to outline the program design process, program planning, proposal development, implementation, monitoring and evaluation and closure.

Scope of Work

Review the existing TMG program management systems and manual noting the gaps that exist. This will entail undertaking a detailed desk review of relevant documents to support his / her work, interviews with select staff & partners and interactive group discussions with TMG program staff.

Develop proposals on how best to strengthen the TMG program management systems with focus on the gaps identified. This should be in the form of an action plan.

Develop a program management manual incorporating best practice standards in program management. The manual should document the entire program management system covering the program cycle, program identification and design, set-up and planning, implementation, M & E and end of program transition.

The consultant is expected to clearly articulate how the program management manual will ensure integration of gender aspects in program implementation.

Guide the program team on how to document the PVT processes and procedures. The consultant may be called upon to review the documented PVT guidelines and procedures.

Deliverables

1. An inception report detailing how the consultant intends to carry out the assignment - maximum of two pages. This should include the proposed completion date of the assignment.
2. Draft program management manual for review by TMG, World learning and NDI.
3. The final program management manual incorporating the comments from review.
4. A summary presentation of the manual in PowerPoint – the consultant may be called upon to make a presentation of the manual.

Time Frame

World Learning intends to finalize this assignment and get a final agreed copy of the Program Management Manual not later than one (1) month from the date of contracting the consultant.

Qualification and skills

1. Hold a Degree in social sciences, development studies or any other related field. A Master’s degree or equivalent professional qualification is an added advantage.
2. Consolidated a minimum of five years’ working experience with CSOs / NGOs as especially those working on governance, democracy and inclusion (women, PWDs) as a program administrator / manager.
3. Relevant practical experience in developing or reviewing program management manuals for local and international organizations.
4. Solid background in monitoring, evaluation and learning.
5. Working knowledge of major donors with specific focus on their program management systems – USAID, EU, DFID, SIDA, CIDA, GIZ.
6. Sound knowledge and understanding on gender mainstreaming in program management.

Key Skills / attributes

1. Excellent report writing and presentations skills.
2. Sound communication and interpersonal skills.
3. Professionalism
4. Proficiency in MS applications.

Application guidelines

Submit a proposal of maximum 5 pages (excluding CV and annexes) outlining:

1. An understanding and interpretation of the TOR.
2. Scope and methodology to be used in undertaking the assignment
3. Work plan complete with proposed time and activity schedule
4. Proposed fees for the assignment
5. Updated CV outlining your key competencies and experiences relevant to the assignment

World Learning’s responsibilities

1. Provide office space (if required)
2. Provide the relevant documents required for the desk review within its custody
3. Provide consultancy contract before the beginning of the assignment
4. Pay the agreed consultancy fees as detailed in the contract
5. Facilitate the consultants travel and accommodation should the consultant be called upon to travel to Nigeria