Administrative Assistant-Human Resources at FHI 360

Description:
The Strengthening Integrated Delivery of HIV/AIDS Services (SIDHAS) project is a five-year PEPFAR program to provide high quality HIV/AIDS services, and to build the capacity of the public and private sectors in Nigeria in order to provide these services in a sustainable manner. The SIDHAS project is funded by the United States Agency for International Development (USAID).

Job Summary / Responsibilities:

BASIC FUNCTION:
Under the supervision of the Snr HRO, provide operational support to implement an effective functional Human Resources (HR) processes for the SIDHAS project in team functional areas, including recruitment, employee relations, benefits administration, compensation, HRIS, and training

DUTIES AND RESPONSIBILITIES:

• File all documents appropriately into personnel files and subject files daily
• Assist in the scheduling of interviews.
• Print and package new hire orientation manuals.
• Print and package employee policy manuals.
• Maintain the position open files.
• Do reference letters to referees and collate reports for candidate’s personnel files.
• Pass I D card forms completed by new hires  to Vendors for identification cards and to I T for email addresses
• Assist in preparing staff introductory letters
• Assist in filing and tracking of purchase requisitions, travel documents.
• Invite selected candidates for interviews and ensure proper documentation during interviews.
• Follow up with processing of accommodation,  per diem and transportation advances with finance.
• Set-up and coordinate meetings; prepare meeting minutes
• Prepare budget for interviews and new hire  orientation
• Perform other duties as they are  identified and assigned by the HR team.

Qualifications:
Bachelor’s Degree in Human Resources Management, Business/Public Administration or related  field with at least 1 -3 years experience in the areas outlined. Must be Computer  literate and able to use Microsoft Word, Excel and PowerPoint. Must have a good interpersonal relationship and able to use internet and emails.
Experience with large complex organization is required, familiarity with  international NGOs preferred